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FRAMPTON-ON-SEVERN PARISH COUNCIL
MINUTES OF THE MEETING HELD IN THE VILLAGE HALL
ON WEDNESDAY 7th JULY 2004
PRIOR TO THE MEETING, PARISHIONERS BUSINESS WAS DISCUSSED
IN OPEN FORUM:
RMC Landfill Site
Mrs Rosemary Morris reported that RMC have reinstated the
Parish Skip. The skip has been moved away from the new machinery to a safer
location close to the main entrance. Cllr Alexander was able to advise that
Frampton Court Estate and their Agent, Simon Smith, had carried out some lengthy
negotiations with RMC to bring about this compromise solution. It was
unanimously agreed that Parish Council write to RMC to thank them for
reinstating this valuable facility.
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Crime Update
PC Debbie Lord was unable to attend the meeting, but had
given a report that it had been a quiet month in the parish with only one
reported incident, which was a burglary at Walk Farm.
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MINUTES OF THE MEETING
PRESENT
Cllrs Alexander, Coole, Greenfield, Greenway, Howe
(Chairman), Hunter, Matthews and Speed were present, plus Mrs Lynn Ireland
(Clerk) and 7 members of the public.
APOLOGIES
Cllr Clifford, County Cllr Tomlin and District Cllr Smith
76/04 PREVIOUS MINUTES
The Minutes of the meeting held on 2nd June
2004 were approved as a true record of proceedings and signed by the
Chairman.
77/04 PLANNING
Decisions Made by the District Council
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S04/0678/FUL |
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| Land at
Frampton Court |
Erection of new lodge and restoration of Justice Room |
Planning Permission |
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S04/0635/LBC |
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Frampton Court
The Green |
Reconstruction of Justice Room |
Listed Building Consent |
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S04/0913/FUL |
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| The
Firs South The Green |
Erection of a conservatory and insertion of dormer window. Widening of
gateway to allow vehicular access |
Planning Permission |
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S04/0915/LBC |
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| The
Firs South The Green |
Erection of a conservatory. Insertion of dormer window and internal
alterations to include new bathroom. Widening of existing gateway to allow
vehicular access |
Listed Building Consent |
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(b) To Consider Applications for Planning |
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S04/0126/COU |
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Denfurlong Farm |
Change
of use of redundant agricultural buildings to an agricultural dwelling |
Support |
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Cllr Coole declared an interest and did not participate
or vote.
Cllr Greenway declared an interest and did not
participate or vote.
Cllr Hunter reported there were no objections from
neighbouring properties. This application is a resubmission following an
earlier refusal by the District Council. The plans and reports are now
complete and Cllrs discussed the application at some length. It was agreed
that although the site is outside the Village Envelope it would be
beneficial to see this redundant farm building put to good use. The dwelling
is for use by the farm manager and is essential for the efficient running of
the enterprise.
Cllrs voted 5 in favour to support the application.
Cllr Coole wished to clarify the official line to be
taken by this Parish Council when a Cllr declares an interest on a planning
application to be discussed. The Chairman requested Cllrs consider the
present Standing Orders and the papers issued by the District Council as
guidelines on such matters. It was agreed this item will be discussed at the
next meeting and a formal decision made. |
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S04/1135/FUL |
| Coombe
Cottage School Row
The Street |
Erection of a garden workshop |
Support |
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Cllr Hunter reported there were no objections from
neighbouring properties. The existing shed is to be demolished and the new
workshop erected in the same location. Cllrs voted unanimously to support
the application.
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| S04/0695/FUL |
| 2-3
School Row The Street |
Erection of extension |
Oppose |
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Cllr Hunter reported there were no objections from
neighbouring properties to the new plans. This Parish Council had opposed
the original application and Cllrs were still undecided about the scale of
the extension in relation to the existing property. The vote was tied and
the Chairman used his casting vote to maintain the current situation; the
application was opposed. |
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S04/1215/FUL |
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| The Old
Police House Whitminster Lane |
Erection of extensions |
Support |
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Cllr Greenway reported there were no objections from
neighbouring properties. Cllrs voted unanimously to support the application. |
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S04/1251/FUL |
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| Land at
Whitminster Lane |
Revised
application for re-siting of the changing facilities building |
Support |
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Cllr Greenway reported there were still some objections
from neighbouring properties. However, the changing room has been moved to
the site suggested by the Planning Officers at the site visit. Cllrs voted
unanimously to support the revised application. |
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S/04/1269/FUL |
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Ivellway Bridge Road |
Erection of extensions |
Support |
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Cllr Matthews reported there were no objections from
neighbouring properties. Cllrs voted 4 in support and 1 oppose to the
application. |
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S/04/1311/FUL |
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| 1
Bridge Road |
Construction of a new driveway |
Support |
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Cllr Matthews reported there were no objections from
neighbouring properties. Cllrs voted unanimously to support the application. |
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S04/1259/FUL |
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| The
Bell Inn The Green |
Formation of new driveway and site entrance from the B4071 |
Support |
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Cllr Clifford had been asked to make Ward visits but had
declared an interest as the current entrance to the site crosses land
belonging to Frampton Court Estate.
Cllrs discussed the application in full and were anxious
to ensure that County Highways are satisfied with regard to the safety
aspects of the new access and the existing entrance. Subject to the highways
and road safety issues being addressed, Cllrs voted unanimously to support
the application.
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S04/1123/FUL |
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| Jones
Stores The Green |
Erection of extension |
Support |
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In the absence of Cllr Clifford, Cllr Speed had made Ward
visits and reported there were no objections from neighbouring properties.
Cllr Hunter advised that access along the lane was required at all times.
Cllrs voted unanimously to support the application. |
(c) Other Planning Matters
S04/122/FUL – The Malt House – Creation of Access
Notification of Appeal has been received. Parish Council
supported the original application which had been subsequently turned down
by the District Council on the grounds that the vehicular access was
severely restricted and was likely to create additional highway dangers. It
was noted that original comments from Parish Council would be made know to
the Appeal Inspector and therefore no action was required at this time.
S04/0961/OUT – Land at Glebe Close
Following the comments made to the Planning Department
querying the position of the site in relation to the Village
Envelope/Settlement Boundary, a response has been received advising that the
Stroud District Local Plan Revised Deposit Version – October 2000, shows the
area as excluded from the Settlement Boundary. Cllrs discussed the history
of the site and noted that in 1975 the boundary followed the line of the
lagger and that this Parish Council had not been notified of any change to
the boundary at the time the Local Plan was being drawn up.
Cllrs considered this decision by the District Council
calls into question the validity of the Parish Plan and requested the
Chairman respond to the letter and continue to press for notification of
status of the Parish Plan.
It was reported that an Archaeological Survey was
presently being carried out on the site.
Cllrs noted that notification has been received of an
Application for Interim Authority and Transfer of Justices on Licence to Mr
and Mrs E. Hogben.
78/04 ACCOUNTS
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Ian A Selkirk |
Internal Audit fee |
£110.00 |
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T.W. Hawkins & Sons |
Grass Cutting Contract (1 of 3) |
£215.42 |
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FoS W.I. |
Provision of buffet |
£120.00 |
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Mrs P. Greenfield |
Refund of expenses |
£120.00 |
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Martin Wilks – General Builder |
Work to wall at St Mary’s |
£3043.25 |
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Thomas Fattorini Ltd |
Provision of bar to Chairman’s badge |
£37.11 |
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Cllrs unanimously approved the expenditure and requested
that a letter of thanks be sent to Martin Wilks to thank him for his
excellent work in renovating the west wall of St Mary’s churchyard.
(b) Amounts Received
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HM Customs & Excise |
Refund of Vat for the year to 31/4/04 |
£208.45 |
(c) Parish Council Audit
The Internal Auditor has passed the accounts for
submission to the External Auditor. He had suggested that an official Risk
Assessment Form be authorised in the Minute Book and Cllrs agreed this
should now be carried out.
Proposal The Chairman proposed that Parish Council
accept the papers as audited
Seconded Cllr Greenfield
Vote Unanimous
79/04 PARISH PLAN IMPLEMENTATION
Cllr Speed reported there had been a good response to the
request for volunteers to assist with the Parish Footpath Survey. Cllr
Alexander wished to thank Patrick Bisley for producing comprehensive plans
of the parish, and these had been used at the meeting with volunteers when
three groups had been formed to cover the whole parish. The groups will take
photographs to accompany their written reports and a summary will be given
to Parish Council in October.
The District Council are holding a Parish Community Plan
Forum on 14th September and after discussion it was agreed this
Parish Council would wish to be represented.
80/04 VILLAGE GARDEN COMPETITION
No one had come forward to take over the administration
of the Village Garden Competition. Cllr Alexander reiterated that he was
prepared to complete the 2004 competition but would not wish to do this in
the future. It was essential that an organiser be recruited by February 2005
at the latest, in order to take the competition forward. Cllr Greenfield
volunteered to help with the organising of the competition for this year.
81/04 WEBSITE
The Clerk had updated the draft web pages in accordance
with the suggestions made by the members of the Sub group. This draft will
now be considered at a meeting with David Greenfield in order to clarify
outstanding points. A copy of the finalised agreed pages will be circulated
to all Cllrs before being put on the website.
82/04 FIRE & RESCUE SERVICES
(a) Parish Map
Patrick Bisley has produced an updated map and this will
be sent to the Fire Service. It will be stressed that Parish Council take no
responsibility for errors and/or omissions.
(b) Visit to Waterwells
Cllrs were asked if they would like to take up the offer
of a tour of the Fire Service control room at the TriService Centre at
Waterwells. It was agreed that the Clerk should arrange a date in September.
83/04 PARISH OFFICE
(a) Refurbishment of Office
Mr Mark May had inspected the office and had quoted £550
for 4 days work to carry out a complete refurbishment. The Clerk declared an
interest as Mr May is a family member. Cllr Speed suggested an alternative
quote be sought and the Chairman and Vice Chairman will take this forward.
(b) Occupation Licence
The Licence is ready for signing and Cllrs agreed that
this should now be submitted to the Community Association.
(c) Rent Payable
After discussion it was unanimously agreed that the rent
for the office of £45 per month would be paid on a six-monthly basis.
There was a possibility that the District Council would
fund a telephone/computer connection to the new Parish office and this would
be investigated.
84/04 VILLAGE SKIP FACILITY AT THE LANDFILL SITE
This item had been raised at the Open Forum before the
meeting and no further discussion was necessary.
85/04 FOOTPATH IN THE PERRYWAY
The Sub group will consist of Cllr Hunter (Chair) and
Cllrs Alexander, Clifford and Greenway. A meeting is to be arranged.
86/04 PARISH COUNCIL ELECTIONS MAY 2006
Cllr Alexander considered it was essential to encourage
young people to join the Parish Council. It was suggested that anyone
interested should be invited to attend a meeting with Cllrs to discuss the
various duties and responsibilities entailed in becoming a Parish
Councillor. The Chairman will provide an article for publication in the
August 2004 issue of the CA Newsletter. An article could then be placed
again in June 2005 and January 2006 to keep this up to date. In the
meantime, each Cllr was requested to canvas support from their own Wards.
Regular training courses for new – and not so new – Cllrs
are available via GAPTC. The next series is to be on 21st and 28th
July at Ebley Mill. The Clerk has details if any Cllr would like to attend.
87/04 OPEN SPACES MAP
The Countryside Agency Open Spaces Map had been received
and Cllrs had been sent a copy for their records. There were two small areas
of registered common land in this Parish – at Splatt Bridge and adjacent to
the Lych Gate. Cllr Speed felt the Map as it stands may have implications
for this Parish and future access to the river via The Acre was discussed.
The status of the green area surrounding the War Memorial and alongside At
Mary’s Church was unclear and Cllr Alexander will investigate this point and
report to the next meeting.
88/04 LAKEFIELD SCHOOL
Cllr Alexander advised Cllrs that Angela Jarvis was
leaving her position as the Headteacher at Lakefield School. It was
suggested that Parish Council should write to thank Angela for her excellent
work in bringing together the two schools and for turning Lakefield School
into a school the village, and indeed the county, could be proud of. Cllrs
unanimously agreed a letter should be sent on behalf of the Parish Council.
89/04 COUNTY COUNCILLOR’S REPORT
90/04 DISTRICT COUNCILLOR’S REPORT
No Report.
91/04 CORRESPONDENCE
Calor Village of the Year Competition
Details had been requested from the organisers and the
application form was ready for completion if Cllrs agreed this Parish should
make an entry. Cllrs were unanimous that the entry should be submitted.
A response has been received from the Office of the
Deputy Prime Minister setting out the Government line on relocation of the
Fire Service Call Centres. Cllrs felt the contents of the letter were
unsatisfactory and the Chairman agreed to continue negotiations to try to
ensure this county does not lose its call centre.
Following several reminders a positive response has now
been received from the County Council confirming that a programme of work
would be put into operation as soon as costs were agreed with the
contractor.
The Conference this year will take place in Scarborough
on 1-3 October. The Chairman advised that Parish Council would cover the
cost if a Cllr wished to attend. There were no volunteers to attend.
Propositions for consideration at the AGM had been
circulated and Cllrs were unanimous in their support of the submission from
Quedgeley Parish Council requiring clarification of the protocol for
standard in local government, the effect of which has been preclude a
Councillor from attending Planning Committee meetings, even as an observer.
The MPS will visit on 16th and 27th
August 2004.
The Clerk was asked to contact PC Reuben Wyatt to enquire
into the availability of the mobile speed checking equipment. This Parish
were on the waiting list and had been advised the equipment would be free in
March.
It was reported that the Constabulary had been carrying
out a speed check in The Perryway last week. The equipment was being used
underneath overhead power cables and apparently this can corrupt the
readings of the machinery. It was thought PC Wyatt should be advised of this
fact.
Cllr Speed will study the document and report to the next
meeting if there is anything relating to this Parish.
Cllr Speed will study the document and report to the next
meeting if there is anything relating to this Parish.
Police & Community Consultative Meeting
The next meeting will be held in Frampton Village Hall at
7.30pm on 27th July 2004.
Various papers and reports were made available for Cllrs’
perusal.
92/04 CHAIRMAN’S ITEMS
Seat adjacent to the Top Shop
The circular seat surrounding Dr Boultbee’s tree has been
vandalised and is now covered in safety netting to ensure it is not used.
Cllr Alexander confirmed that he has arranged for two workmen to estimate
for the necessary repairs. Cllrs discussed the long term measures for
security of the seat and the feasibility of short term repairs. After a full
discussion Cllrs were unanimous that the repairs should be carried out and
that a further supply of ground cover bark be applied to the foundations.
The Clerk has reported that the notice board in the Top
Shop car park is in need of some minor maintenance. Cllr Alexander confirmed
he will arrange for someone to ease the locks and doors and varnish the
woodwork.
Forms to officially close the Lloyds Treasurer’s Account
were signed and would now be submitted to the Bank.
Chairman and Clerks’ Forum
Cllr Alexander reported he had attended the meeting with
the Clerk to represent this Parish Council. The meeting had been well
attended and 35 of the district’s 49 Parish Councils had been represented.
The meeting had been extremely worthwhile and it had been agreed to hold
another forum in the Autumn.
One item under discussion was the proposed change to the
timescale for dealing with planning applications. The Government wish to
reduce the time taken to turn round applications and this may well mean that
it will be necessary for parish councils to form a sub-committee to deal
with applications.
The Chairman had written to the PCC to request
consultation on the proposed maintenance programme for the churchyard. A
response is awaited.
The Churchwardens had published an article in the CA
newsletter advising of the proposals. The general feeling was that many
parishioners were unhappy with the plans and would wish to see the area kept
mown and tidy. It was reported that a recent working party had in fact
carried out a certain amount of clearance work. Cllrs discussed the concerns
over upkeep of the churchyard and felt that this could not be left to
volunteers and would require professional care. It was agreed to get quotes
for 14 cuts a year from suitable local companies. It was considered having
figures to hand would assist with any negotiations with the PCC.
The Chairman’s badge had been returned from Thomas
Fattorini Ltd with the Ex-Chairman’s Bar attached. Cllrs confirmed the
workmanship was satisfactory.
Community Association Newsletter
The Clerk has advised that she is retiring from her
position as Editor of the CA Newsletter. After 20 years it was time to hand
over to someone who has the computer skills to take the Newsletter to a more
professional standard.
93/04 ANY OTHER BUSINESS
Cllr Speed reported that there had been reports that
the smell had been coming from the landfill site in the Perryway again. Cllr
Alexander stressed that every incident should be reported to the Manager at
the Landfill Site and to the Environment Agency. The Chairman will contact
RMC to advise of the continuing problem
Cllr Greenfield reported the W.I. are planning to
refurbish the kitchen and toilets in the Village Hall and have put in a bid
to the District Council Rural Grants for funding. They have requested that
Parish Council include a donation towards the project in the budget for
2005/06. Alternatively, Cllrs may decide to donate a piece of equipment to
the new facility. Cllrs requested an item be placed on the Agenda for the
next meeting to enable a decision to be made.
Cllr Alexander advised that there may be some funding
available, as the work to the church wall had come in under budget.
Cllr Alexander reported:
(a) It was time to consider applications for the Bill
Wood Memorial Shield. In view of Cllr Howe representing three organisations
it was agreed that Cllr Alexander would represent the Parish Council, Daphne
Gardner the Community Association and Cllr Howe the Village Society.
(b) The Highways Department had started to carry out
a programme of work under the Parish Partnership scheme. Work included
kerbing at Splatt, resurfacing in Bridge Road and The Perryway, and the
blocking of areas of roadside waste in The Perryway which had become used as
lay-bys.
There being no further business the meeting closed at
10.25pm.
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