MINUTES OF THE MEETING HELD IN THE VILLAGE HALL

ON WEDNESDAY 5^th JULY 2006 

PRIOR TO THE MEETING PARISHIONERS WERE INVITED TO RAISE MATTERS OF CONCERN WITH CLLRS:

§                 Notification of Parish Council Meetings

Mr Precious asked if meeting Agendas could be displayed to advise forthcoming discussions.  The Clerk confirmed a copy of the Agenda would in future be displayed in the notice board in the Top Shop car park. 

POLICE REPORT

Sgt Steve Irvin gave a summary of recorded crime for the Parish.  There had been 12 reported crimes from 4^th June to date, of which 4 had been detected.  Unfortunately there was no update on the theft of the Breton flag and it was now unlikely this would be recovered.  

Whitminster Parish Council were joining in with the District Council Neighbourhood Warden scheme and Arlingham was also considering this. Sgt Irvin recommended the scheme. 

A new system of crime recording was to be introduced by the Safer Communities Team, which will enable Sgt Irvin to advise how many hours of foot patrol and car patrols are made to each parish. 

In response to an enquiry from Cllr Alexander, Sgt Irvin reported that there had been no problems with the additional volume of traffic during the Saul Boat Festival weekend. 

The Chairman thanked Sgt Irvin for attending and he left the meeting. 

MINUTES OF THE MEETING 

PRESENT

Cllrs Alexander, Clifford, Greenfield, Howe (Chairman), K Lewis, M Lewis and Price were present, plus District Cllr Smith, Mrs Lynn Ireland (Clerk) and 5 members of the public.   

APOLOGIES

Cllrs Speed and Wagstaff and County Cllr Booth 

85/06      DECLARATIONS OF INTEREST

Agenda Item 5.2 - the Chairman declared a prejudicial interest as Treasurer of the Twinning Group.

Agenda Item 5.2 - Cllr Greenfield declared an interest as Chair of the Twinning Group. 

The District Council had provided copies of their presentation slides relating to Prejudicial Interest Exemptions.  Colin Spencer at the District Council has further details if required. 

86/06      PREVIOUS MINUTES

The Minutes of the meeting held on 7^th June 2006 were amended as follows: 

§           Page 567, Item 72/06 (b) Planning application S06/1267

Line 4 to read “burial ground at St Mary’s.” 

§           Page 567, Item 72.06 (c), Appeal Decision – The Malthouse

Final line to read “Decision was available for …”. 

§           Page 569, to show Cllr Greenfield returning to the meeting before Item 84/06. 

The Minutes were then approved as a true record of proceedings and signed by the Chairman.   

87/06      PLANNING

(a)    decisions of the district council

(b)      to consider applications for planning

The Planning Sub Group met between meetings to discuss the following applications: 

(c)        other planning matters

§           Revisions to the Scheme of Delegation

The Chairman had checked papers from Stroud District Council and advised that if a parish council objects to an application under delegated powers it will be withdrawn from the list provided good valid planning reasons are given.   

§           Appeal – The Old Vicarage Nursing Home

Notification has been received that the Appeal is dismissed.  The Chairman will check the details and report to the next meeting. 

§           Appeal – The Top Shop

Notification has been received that the Appeal has been “turned away”.  The original enforcement notice was invalid. 

At this point in the meeting the Chairman requested permission to introduce an additional Agenda item.  Due to the confidential nature of the subject, one Minute from the June meeting had not been printed.  This dealt with the award of Honoured Frlamptonian being awarded to The Rev Dr John ;hunter, and the following is to update the records.

88/06      AWARD OF HONOURED FRAMPTONIAN

Ex-Councillor, The Rev Dr John Hunter had been awarded the fourth Honoured Framptonian at an event held in the Village Hall on Friday 30^th June.  The Chairman recorded official thanks to Cllr Alexander for organising the event and to the catering team for providing the buffet. 

A letter of thanks from The Rev Dr John Hunter was reported to Council. 

89/06      ACCOUNTS

§          Invoices

The following invoices were unanimously agreed for payment: 

 §          FoS Twinning Association

The Chairman and Cllr Greenfield had previously declared their interest in this item. 

The Twinning Association has requested a donation of £200 towards costs incurred in hosting the recent visit of young people from Bourgbarré. 

Proposal      Cllr Alexander proposed a £200 donation

Seconded    Cllr Martin Lewis

Vote              6 in favour 1 abstention 

§          FoS Playground Group

The Playground Group had requested a donation of £380 to assist with cost of upgrading equipment. 

Proposal        Cllr Greenfield proposed a £380 donation

Seconded      Cllr Price

Vote               Unanimous 

§          Other Finance

The following invoice had been paid between meetings using the Chairman’s discretionary power 

 The following financial transaction was Minuted to enable the payment to be audited 

 90/06      PARISH WARDS

An updated list was circulated and unanimously agreed.  The Clerk will provide a copy for insertion on the Parish Council Website. 

91/06      CLLRS RESPONSIBILITIES

An updated list was circulated and discussed.  There were still a few outstanding items and this will be finalised at the September meeting. 

92/06      FLOOD RISK MANAGEMENT

The Clerk circulated copies of the relevant pages from the Environment Agency Tidal Severn Flood Risk Management Strategy. 

Cllr Alexander reported he had negotiated a meeting between the Sub Group, EA and British Waterways for the beginning of August and asked Cllrs to advise him of any concerns to take to the meeting.  The Chairman thanked Cllr Alexander for his efforts on behalf of the Parish Council and looked forward to a satisfactory outcome in due course. 

93/06      CONSERVATION AREA APPRAISAL

The District Council are planning a review of the Frampton-on-Severn Conservation Area and have asked to be put in touch with local groups and individuals who would like to be consulted. 

Cllr Alexander advised that the Parish Plan Group had met with David Hagg in 2003 to discuss a proposal to extend the conservation area and considered this should be proposed again. 

94/06      FUTURE OF PERRYWAY LANDFILL SITE

Following a concern raised at the June meeting by The Rev Dr John Hunter, the Chairman had spoken to the Site Manager at RMC to confirm the position of the landfill site.  He has been advised that over the next two to three weeks they are working to complete the present cell, after which they will not be able to accept any garden waste from the parish until a new cell is started, perhaps in August. As far as he is aware that will be the last cell to be worked and no planning permissions have been given for any more to be opened.  He is not aware that the company is seeking any extension to operations on the site. 

95/06      OWNERSHIP OF LYCH GATE

The Chairman had been investigating ownership of the Lych Gate in the parish records and reported that a Minute from November 1908 stated: “The Jubilee Bridge was offered to the Parish Council on 12^th October 1909 and this was taken over.”  The Narles Brook was open until the1920s and the structure now known as the Lych Gate was in fact originally a bridge.  This would seem to place ownership with the Parish Council. 

District Cllr Smith advised that the District Council would be able to make a grant to Parish Council, which would enable repairs to Lych Gate if these were required at any time. 

96/06      CONSULTATION ON BYE LAWS

A Consultation Paper had been received from the ODPM on Local Authority Byelaws in England.  The Chairman had checked the archive Parish Council Minutes from 1895 to 1952 and reported there is no record of any bye laws made by this Council. 

97/06      COUNTY COUNCILLOR’S REPORT

No report. 

98/06      DISTRICT COUNCILLOR’S REPORT

District Cllr Smith reported: 

§             The Draft Best Value Performance Plan 2005/06 had been presented to the Cabinet meeting in June   and following reformatting will be approved by the Cabinet at their next meeting. 

§             A Sub-group has been set up to consider the Audit Commission - Annual Governance Report.

§             He is now Chairman of Licensing and Regulations and a member of the Standards Committee.

§             John Longmuir at the District Council can deal with any concerns about retrospective planning applications. 

99/06      CORRESPONDENCE

§           Invitations had been received for the following meetings:

 §           Closure of Track

In the interest of road safety, Frampton Court Estate has blocked the track outside Frampton Cottage to stop the erosion of The Green being caused by vehicles parking on the path.   This was discussed and agreed by Parish Council some time ago and the present action is taking place as an experiment.  Comments are welcome. 

§           Consultation on changes to mental health services

Cllr Wagstaff had prepared a report for consideration by Council concerning the closure of hospitals in the Stroud area and copies were circulated. The Chairman will contact Cllr Wagstaff to discuss and take further action if necessary. 

§           Saul Canal Boat Festival

The event had gone smoothly with no adverse affect to the Parish.  Cllr Alexander reported that work is expected to commence later this year on Stage 1A of the Canal Scheme.  There has been some progress with the submission of a Lottery grant for funding the Stage 1B scheme. 

Cllr Alexander advised that concrete cancer has been detected in Walk Bridge and the County Council are considering what action is required to replace the structure. 

§           A38 – Proposed Speed Limits

The County Council propose to introduce a 50 mph speed limit along stretches of the A38 and are asking for comments on the proposal.   

§           Waste Management Report

The Chairman will study the Report and advise Cllrs of anything relevant to this Parish. 

§           Overgrown Hedges

It had been reported that there were various sites in the parish where hedges and shrubs were overgrowing the footpaths.  It was agreed an item be placed in the next issue of the Parish Newsletter.  Cllr K Lewis was able to confirm that work was in hand to deal with the Bell Field boundary. 

§           Mobile Police Station

The MPS will visit the parish on 14^th and 30^th August.. 

§          Miscellaneous

Various papers and reports were made available for Cllrs’ perusal.

100/06   CHAIRMAN’S ITEMS

The Frampton Village Fete will take place on Saturday 26^th August from 12 noon until 4.00pm.  Plans were going well; the next meeting would be at the community centre of 12^th July. 

101/06   ANY OTHER BUSINESS

Cllr Alexander reported that an application made to the Environment Agency for land drainage consent in connection with work to the proposed Perryway Footpath has been turned down.  They have asked for additional details and this is being dealt with. The Chairman thanked Cllr Alexander for work he is doing to achieve this. 

Cllr Clifford reported a non-prejudical interest in the Frampton Youth football field and advised that the planting seems to be in order and that the original access has now been blocked up 

Cllr K Lewis advised that pedestrians are using a short cut through the school playing field to and from Phillimore Gardens and the car park at Ann Wicks Road.  Cllr Alexander was able to report that this is not a public right of way and gates should be locked during school hours.  The original papers will be checked to enable any action to be taken. 

there being no further business the meeting closed at 9.20pm.  Cllr were reminded there was no Parish Council meeting in August, and the next meeting will be on Wednesday 6^th September 2006. 

MINUTES OF AN EXTRAORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 21^st AUGUST 2006 

PRESENT

Cllrs Alexander, Howe, Greenfield, M Lewis and Price. 

APOLOGIES

Cllrs Clifford, K Lewis, Speed and Wagstaff 

102/06   ANNUAL AUDIT

Cllr Lewis reported that the Annual Return for the year ended 31^st March 2006 had been completed and had been approved by the Internal Auditor.  Cllrs present approved the Annual Return, which was then signed by the Chairman and Clerk.  The Annual Return will now be submitted to the External Auditor to enable the audit to be completed.