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Unapproved minutes of meeting
MINUTES OF THE MEETING HELD IN THE VILLAGE HALL
ON WEDNESDAY 7th JULY 2010
PRIOR TO THE MEETING
PARISHIONERS WERE INVITED TO RAISE MATTERS OF CONCERN WITH CLLRS:
No matters raised.
POLICE REPORT
PC Kelly Akers had
provided a written report showing there had been 17 incidents, mostly minor,
reported over the last month. The Police will be continuing checks at the lakes
over the next few months.
NEIGHBOURHOOD WARDEN’S
REPORT
Warden Phil Drew had
provided a written report. He has arranged removal of the abandoned car from the
Splatt Bridge car park. He continues to patrol the parish and will keep a
special watch on the school and the church scaffolding.
MINUTES OF THE MEETING
PRESENT
Cllrs Alexander, Clifford,
Greenfield, Grist, Howe, Hutchinson and Price were present plus County Cllr
Booth and Lynn Ireland (Clerk) and 1 member of the public.
APOLOGIES
Cllr Peacey and
District Cllr Smith
87/10 CO-OPTION
Proposal Cllr
Price proposed Mrs Nicki Baker be co-opted to serve on the Parish Council
Seconded Cllr
Greenfield
Vote Unanimous
Mrs Baker accepted
the co-option and joined the meeting.
Cllr Baker and Cllr
Grist completed the required paperwork in the presence of the Proper Officer
and the Chairman welcomed them to the Council.
88/10 DECLARATIONS OF
INTEREST
|
Cllr Grist |
Planning
Application - Buckholt, The Street |
Prejudicial |
|
Cllr Alexander |
Planning
Application - Buckholt, The Street |
Non-prejudicial |
89/10 PREVIOUS MINUTES
Minutes of the
Meeting held on 2nd June 2010 were amended as follows:
 | Item 76/10 Co-option of Councillors |
The proposal to
read ".....be co-opted as the eighth member ....."
| Item 78/10 Model Standing Orders |
Penultimate line
to read "...and thereafter Model Standing Orders....."
| Item 84/10 Correspondence |
CrimeMapper
To read
".... crime levels to be checked...."
The Minutes were
then approved as a true record and signed by the Chairman.
90/10 PLANNING
(a)
DECISIONS MADE BY THE DISTRICT COUNCIL
|
S10/0446/HHOLD |
|
|
|
Roseleigh
The Street |
Erection of new
garage (revised plans 12/4/10) |
Householder
Planning Permission |
|
S10/0494/FUL |
|
|
|
Shipton Mill Ltd
FoS Industrial Park |
Erection of canopy
over existing roller shutter doors to storage facility and incorporation
of 4 silos. Retrospective permission for three windows and door for office
(revised plans 27/4/10) |
Planning Permission |
|
S10/0577/DISCON |
|
|
|
Tom Clarks Cottage
The Green |
Discharge of
Condition 2 of permission S09/2184/LBC |
Compliance with
Existing Condition(s)
|
|
S10/0570/CPL |
|
|
|
Edens Orchard
The Green |
Certificate of
lawfulness of proposed use or development |
Refusal of
Certificate of Lawfulness |
(c)
PLANNING APPLICATIONS TAKEN BY THE SUB GROUP
|
S10/0911/HHOLD |
|
|
|
Fromebridge Cottage
Fromebridge Lane |
Erection of two
storey rear extension |
Support |
|
The application
was supported under Policy HN16. |
|
S10/1029/HHOLD |
|
|
|
Windlake House
Bridge Road |
Erection of first
floor extension, garage conversion and insertion of window to side
elevation |
Neither Object or
Support |
|
The Sub Group
considered the proposal was generally acceptable under Policy HN16 but
wished to record its observation that while the proposed extension might
have a somewhat overbearing affect on the neighbouring property, as it
will have no windows on the east elevation the impact will probably be
minimal. |
(d) PLANNING
APPLICATIONS TAKEN AT THE MEETING
|
S10/1215/LBC |
|
|
|
Buckholt House
The Street |
Erection of single
storey extension and conversion and alterations of garden buildings to
form residential annexe |
Support |
|
Cllrs Grist and
Alexander had previously declared an interest and left the meeting while
the application was discussed
The extension
would have virtually no impact on the neighbouring property and Cllrs
unanimously agreed to support the application as being in accordance with
Policy BE17 and the relevant criteria of Policy BE16. It was noted that
Council would not wish to see the extension used separately from the main
house. |
|
S10/1150/LBC |
|
|
|
Hideaway
Glebe Close |
Conversion of garage
to form annexe and erection of new detached garage |
Sub Group |
|
It was
unanimously agreed that this application should be taken to the Planning
Sub Group for discussion. Cllr Greenfield, as Ward Cllr, would make
initial enquiries. |
(e) OTHER PLANNING
| Planning Sub Group |
Cllrs voted unanimously
that the Planning Sub Group should have authority to act on behalf of full
Council during the summer recess.
91/10 FINANCE
(a) Invoices for
Payment
|
Iain A Selkirk FCA |
Internal Auditor’s
fee |
£115.00 |
|
T.W. Hawkins &
Sons |
Grass Cutting
Account – invoice 003804 |
£372.36 |
(b) Invoices paid
between meetings
|
Aon Insurance |
Insurance premium
tax & fees |
£34.15 |
|
BT |
Parish Office
telephone |
£72.60 |
(c) Financial
Update
Cllrs noted the
contents of the Financial Update for June 2010 provided by the RFO, Martin
Lewis.
At this point, it
was noted that the budget had set aside £2000 to cover the costs of the
2010 election. To date this Parish Council has not been invoiced for the
election and it was agreed to hold this amount to cover any payment due to
the District Council. Thereafter the remaining amount could be returned to
contingency.
(d) Annual Donation
to Maintenance of Burial Ground at St Mary’s
Cllr Hutchinson
reported that Laurence Wood would be submitting a report on the work of the
maintenance team. Cllr Clifford, on behalf of the Treasurer of the PCC,
advised that a request would be submitted to Parish Council for a donation
towards the maintenance costs.
Proposal Cllr
Alexander proposed that a donation of £500 be made towards the
maintenance costs of the burial ground at St Mary’s
Seconded Cllr
Price
Vote Unanimous
(e) Purchase of
Strimmer
Cllr Price had
investigated the purchase of a strimmer for village maintenance and had
received a discounted quote of £289.36 (including VAT and goggles) from
County Garden Machinery Ltd. The machine is petrol driven with a string
blade and was considered suitable for the Council’s purposes.
Proposal Cllr
Price proposed the purchase of a strimmer as discussed at a cost of £289.36
Seconded Cllr
Greenfield
Vote Unanimous
(f) Parish Council
Audit
The Chairman
advised that the Internal Audit had been completed satisfactorily by Iain
Selkirk and the papers had been submitted to Moore Stephens for the External
Audit.
(g) Letters of
Thanks
The Chairman
reported that Care & Repair (Stroud) Ltd and the PCC had written letters
of thanks for the donations made to their organisations.
92/10 OFFICIAL
APPOINTMENTS
| Wards |
Following the
co-option, Cllrs’ Wards were finalised. Copies will be circulated for
information.
| Responsible Duties |
Following the
co-option, Cllrs’ Responsible Duties were finalised. Copies will be circulated
for information.
93/10 REVIEW OF
FINANCIAL REGULATIONS
The Chairman had
studied the updated Financial Regulations as issued by GAPTC and reported
there were no significant changes required.
Cllrs unanimously
agreed to accept the Financial Regulations with no changes.
94/10 VILLAGE HANDIMAN
Cllr Baker declared a
prejudicial interest and took no part in the discussion.
Cllr Price reported
that she had found two parishioners who were willing to take on the duties of
Village Handiman – father and son, Mr Brian Baker and Mr Dickie Baker, and
she had advised them of the job description, hours and rates of pay.
Cllrs unanimously agreed
to the appointment of Messrs Baker for Village Handiman duties of 100 hours
per year at a rate of £6.50 per hour.
95/10 AIRCRAFT NOISE
Cllr Alexander had
received a complaint from a parishioner regarding the excessive noise caused
by light aircraft using airspace above the village for training exercises.
This occurred every weekend in the summer months and was extremely intrusive.
It was believed the aircraft were from a company at Kemble who train pilots in
aerobatics.
Proposal Cllr
Alexander proposed that a tactful letter be went to the company
suggesting they try to vary their flight routes.
Seconded
Cllr Price
Vote
Unanimous
96/10 A38 / PERRYWAY
JUNCTION
The Chairman reported
he had invited Cllr Stan Waddington to a meeting ‘at a time and place of his
own choosing’ to meet with representatives from this Parish Council,
Arlingham and Fretherne-with-Saul, to discuss the provision of traffic calming
measures at the A38/Perryway junction. A response is awaited.
97/10 VILLAGE GARDEN
COMPETITION
Cllr Greenfield
advised that the judging for the Village Garden Competition was taking place
and arrangements were in hand for the presentation of the trophies and
certificates at the September meeting of Parish Council. Jane Hey had been
unable to take her place on the judging panel this year and Mr Bob Roberts had
been recruited to take her place.
98/10 REMEMBRANCE DAY
Cllr Clifford was
asked if there were any plans to hold a parish service on Remembrance Day. In
spite of the bad weather in 2009 the event was very popular and Cllrs Clifford
and Alexander agreed to organise a parade and service on Sunday 14th
November. It was noted that Denise Peacey had taken over as Royal British
Legion co-ordinator for the area and Cllrs passed on their congratulations.
99/10 COUNTY COUNCILLOR’S
REPORT
County Cllr Booth
reported:
| A38/Perryway Junction
- he had carried out a site visit with Chris Riley but felt that in the
present financial climate works to the junction were unlikely. |
| Flooding of Highways in the Parish
– Mark Parker was the County Highways Officer responsible for flooding
issues. He would press for action on the area outside 10 The Oval. |
| Road Closure
– Moor Street, Saul, would be closed for repairs from the 2nd
to 13th August. Council asked that County Cllr Booth discuss
these dates with County Highways as they clash with harvest when the large
combine harvester may need to use this road. |
| A38/Castle Lane Junction
– Smiths are planning to extend their premises on the Old Airfield Site.
There will be the possibility of road improvements at the junction. |
| Lakefield School
– admission numbers for September 2010 are 26 at present and no problems
are foreseen. The Head Teacher is investigating the options for opting out
of County Council control. |
| School Closure Notice
– the Closure Notice for Berkeley Vale School will affect pupils from this
parish. |
There have been
many changes brought about by the change of Government and County Cllr Booth
promised to prepare a report for Cllrs showing how these changes affect the
County Council.
100/10 DISTRICT COUNCILLOR’S
REPORT
District Cllr Smith
was unable to be present but had asked the Chairman to advise that the Local
Development Framework is progressing slowly but following the change in
Central Government policy its future is uncertain.
101/10 CORRESPONDENCE
Council was invited to
send representatives to the following:
|
14th
September |
Presentation by
Gloucestershire Chief Constable, Mr Tony Melville |
Highnam Community
Centre |
| Constabulary SARA Plans |
Following discussion
at the meeting held on 17th June the Constabulary have set a SARA
plan for the next three months to reduce anti-social behaviour at Whitminster
Playing Field. There were no issues affecting this parish.
| Community Safety Panel Meeting |
The meeting had
reported the ability to purchase SMARTWATER, a property marking system. An
item would be submitted for the next issue of the Community Newsletter to
advise residents.
| Neighbourhood Warden |
Warden Phil Drew had
submitted his report for June 2010.
| Mobile Police Station |
The MPS visits to
this parish are to be on the 1st and 14th August in
Frampton Stores car park.
| Miscellaneous |
Various papers and
publications were made available for Cllrs’ perusal.
102/10 CHAIRMAN’S ITEMS
| Bill Wood Memorial Shield
– the closing date for nominations for the Award was 31st
August. The presentation would be made at the AGM of the Village Society on
Friday 22nd October 2010. |
| Parish Council Website
– the Chairman will arrange for Frank Mitchell to attend the September
meeting to take photographs of the four new Councillors for the website. |
103/10 ANY OTHER
BUSINESS
Cllr Alexander reported
that the September Parish Council Meeting clashed with the next meeting of
the Canal Users Forum. It was agreed he should attend the Forum meeting in
preference to Parish Council meeting.
Cllr Greenfield reported
that the street lights in Glebe Close seemed once again to be included in the
County Street Lighting Scheme and were off from midnight to 5am.
Cllr Clifford reported
that County Highways had marked a number of potholes on the Green for repair.
He was concerned the work would erode the grass verges and Council agreed to
his suggestion that he discuss the repairs with the contractors when they
appear.
Cllr Price reported:
- A vehicle is parking partly on the
footpath outside the Doctor’s Surgery. This will be reported to PC Kelly
Akers for action.
- Shrubbery in the car park of The Bell Inn was
impeding visibility from Bridge Road. This will be reported to the Licensee.
- There are various other areas where
overhanging shrubs make walking on the footpaths difficult.
There being no further
business the meeting closed at 9.20pm.
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