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MINUTES OF THE MEETING HELD IN THE VILLAGE HALL ON WEDNESDAY 7th JUNE 2006
PRIOR TO THE MEETING PARISHIONERS WERE INVITED TO RAISE MATTERS OF CONCERN WITH CLLRS: § Perryway Landfill Site John Hunter reported an article in the latest issue of the Community Newsletter indicated that work was to start on a new cell in September. He asked if Cllrs could advise how many more cells are to be worked and how much longer it will be before work at the site is completely finished. Cllr Clifford was able to advise that a cell is just a small area within the main site. The Chairman will check with RMC to get an answer to the question for the next meeting. It was thought the main site licence expires in 2007. POLICE REPORTSgt Steve Irvin and PCSO Debbie Hughes gave a summary of recorded crime for the Parish. There had been 9 incidents over the last month, and 15 for the year to date. This was comparatively low. Due to the change in the National Crime Recording system there was likely to be an increase in the number of offences reported for violence. Even the most low-level incidents must now be recorded. Cllr Greenfield reported an incident that occurred during the visit of the Bourgbarré Twinning Group. The Breton flag from Bourgbarré had been stolen from the flagpole on The Green. This had happened on the Saturday afternoon in full view of customers at the pub. The perpetrators were known and challenged by a member of the public. The incident was reported to the Police at the time but they arrived too late to take any action. Some time later a Police vehicle on regular patrol was stopped and the officers were asked what was happening about the incident but details of the incident hadn’t been passed to them and they were unable to give any information. Sgt Irvin advised that the original call would have been classified as a Code 2, which requires Police attendance within 4 hours. He will find out the current situation with regard to the incident and report back. The Chairman thanked the officers for attending and they left the meeting. RURAL HOUSINGSinead Barker from the GRCC advised Cllrs that her role was to work to improve the quality of life for people living and working in the rural community. Part of her job included working with parish council to identify housing need and find suitable sites. ‘Affordable housing’ covers properties for rent, housing associations, shared ownership and low cost housing. A typical building site would be 4/6 houses, in keeping with local architecture and for local people. The Frampton-on-Severn Parish Plan states that land is to be identified for low cost housing. Sinead would like to work with Cllrs to take this forward and asked if any resident surveys had been carried out. The Chairman reported that no recent work had been carried out on this subject. The last Village Appraisal was carried out about 10 years ago and did show a requirement for a small number of affordable houses – about 4 or 6. Cllr Speed reported that Frampton-on-Severn has been designated a high flood risk area by the Environment Agency and therefore it was unlikely that any significant building would be approved. Sinead confirmed she would pass written information to the Clerk for distribution to Cllrs. The Chairman thanked Sinead for attending and she left the meeting. MINUTES OF THE MEETING PRESENTCllrs, Clifford, Greenfield, Howe (Chairman), K Lewis, M Lewis, Price and Speed were present, plus County Cllr Booth, Mrs Lynn Ireland (Clerk) and 9 members of the public. APOLOGIESCllrs Alexander and Wagstaff and District Cllr Smith. 69/06 CO-OPTED COUNCILLOR Cllr Karen Lewis signed the Declaration of Acceptance of Office form, which was witnessed by the Clerk. Cllr Lewis completed and signed the Declaration of Interest. Cllr K Lewis was welcomed to the Council. 70/06 DECLARATIONS OF INTEREST § Cllr M Lewis declared a prejudicial interest in Planning Application S06/1222/FUL § Cllr Clifford declared a prejudicial interest in Planning Applications S06/1328/LBC and a non-prejudicial interest in Planning Application S06/1222/FUL. § Cllrs Howe and Greenfield declared a non-prejudicial interest in 73/06 71/06 PREVIOUS MINUTES The Minutes of the meeting held on 10th May 2006 were amended as follows: § Page 563, Item 63/06, to read: “…..the EA Regional Flood Risk Manager…..” § Page 564, item 67/06, paragraph 2, to read: “Frampton-on-Severn has been awarded first place …..” The Minutes were then approved as a true record of proceedings and signed by the Chairman. 72/06 PLANNING (a) decisions of the district council
(b) to consider applications for planning
(c) other planning matters § Contour Map Cllr Clifford suggested that a contour map of the parish be displayed in the Rowles Room to enable Cllrs to check the ground levels when discussing planning applications. § Application for Street Trading Licence District Council have submitted a copy of a Street Trading Licence covering ice cream sales in the car park at Fretherne Bridge. Cllrs agreed to support the application with the proviso that adequate arrangements were made to deal with litter. Cllr Greenfield left the meeting § Revisions to the Scheme of Delegation The Chairman will check through the District Council document and report contents to the next meeting. § Youth Football Field, Whitminster Lane Cllr Clifford declared a non-prejudicial interest. Parish Council have been asked to check whether the conditions attached to the original planning application have been completed. These were screen planting, road warning signage and closure of the original access. It was understood that some planting has been carried out. The Chairman will check the field and if works were outstanding Cllrs agreed that the District Council Enforcement Officer be requested to make a site visit. § Appeal Decision – The Malthouse The Planning Inspectorate had dismissed parts of the appeal and allowed others. The Appeal Decision was available for Cllrs’ perusal. 73/06 ACCOUNTS § Invoices The following invoices were unanimously agreed for payment:
§ FoS Twinning Association Cllrs Howe and Greenfield declared a non-prejudicial interest. The Twinning Group had requested a grant towards the cost of hosting the twinning visit. They have not specified a figure and Cllrs request that they do so, to enable a decision to be made. § FoS Playground The Playground Group had requested a grant towards the cost of renewing the safety surface and part of the equipment and installation of a bench suitable for wheelchair users. They have not specified a figure and Cllrs request that they do so, to enable a decision to be made. § Bank Account The appropriate forms will be completed to change the signatories to the bank account. 74/06 SUB COMMITTEE MEMBERSHIP DESIGNATED RESPONSIBILITIES The Chairman and Vice Chairman have redrafted the list of Cllrs Responsibilities. The list was presented to the meeting and discussed. § Cllr M Lewis will become the Communications Officer with responsibility for the Parish Website. § Cllr Price will become the Maintenance Officer with responsibility for managing John Goulding and Graham Vick in their village duties. § Cllr K Lewis will be responsible for Education. § The Clerk will contact Les Coole to ensure he is willing to continue as Snow Warden. § Chairman will check with the Twinning Group and Village Society to see if parish council representation is required. § The Footpath Group will be extended to include Traffic Calming with Cllrs Alexander, Clifford, K Lewis and Wagstaff. § Cllr Speed will provide a copy of the updated Parish Plan to enable Cllrs to discuss the requirement for a Working Group to take the Action Plan forward. § A Flood Precaution Group will consist of Cllrs Alexander, Howe, M Lewis and Speed, County Cllr Booth and Mr Roger Bagley. This item will be taken to the July meeting for completion. 75/06 RISK ASSESSMENT The Risk Management Strategy document was presented and agreed. This will be reviewed again in May 2007. 76/06 ASSET REGISTER The Asset Register was presented and agreed. This will be reviewed again in May 2007. 78/06 NEIGHBOURHOOD WARDEN SCHEME Cllrs were asked to consider the proposal, discussed at Severn Voice, that parishes in the Severn Vale jointly fund a Warden. Costs were estimated at £500 for each of the six parishes interested, but final figures would need to be calculated with consideration being given to a pro rata contribution. New Cllrs to the Parish Council were unaware of the scheme and it was agreed to request the Wardens to give another presentation to a future Parish Council meeting. The Chairman will contact the Severn Voice parishes to advise them of this decision. 79/06 TIDAL SEVERN FLOOD RISK MANAGEMENT STRATEGY The Chairman gave new Cllrs some background information on the negotiations with the EA regarding the status of the canal as a flood defence for the village and the ongoing problems with Flood Risk Map. The EA promised to provide a summary of discussions at the most recent meeting with British Waterways and Parish Council, but nothing has been received. The Environment Agency had provided a copy of the Final Strategy on CD. This was available to Cllrs if required, but the Clerk will let all Cllrs have a copy of the pages 55 – 59 covering this parish. This item will be included on the Agenda for the July meeting to enable Cllrs to agree how to take this forward. 80/06 COUNTY COUNCILLOR’S REPORT § Environment Agency County Cllr Booth, who is a member of the Regional Flood Defence Committee, reported that Government funding for the EA Flood Defence Programme has been cut. At present the District Council do not have to accept EA recommendations about building on the flood plain, but County Cllr Booth reported that the EA is currently seeking Powers of Direction to prevent this. The Tewkesbury EA office provides a service of telephone flood warnings to properties at risk. § Perryway/A38 Junction Arlingham Parish Council would like to see a roundabout at the junction of the Perryway and the A38 and have requested County Highways to carry out a traffic count. § County Highways There are many changes happening within the organisation. John Lindsay is shortly to retire. The contractors are now Atkins. The Highways Maintenance Office is now Imperial Gate, Gloucester and most of the management will take place from there. § Police Cover The County Council has funded 13 additional Police Officers. 81/06 DISTRICT COUNCILLOR’S REPORT No report. 82/06 CORRESPONDENCE § Invitations had been received for the following meetings:
§ Mobile Police Station The MPS will visit the parish on 13th and 27th July. § Miscellaneous Various papers and reports were made available for Cllrs’ perusal. 83/06 CHAIRMAN’S ITEMS § Parking at the Lych Gate A resident has complained that a van has been parked adjacent to the Lych Gate for some weeks. It is understood the owners are holidaying on a canal boat. Parish Council had been asked if any action could be taken. In discussion it was noted that the land was manorial waste and as such came under the jurisdiction of Frampton Court Estates. The Chairman will check with the Police and British Waterways to see if any action can be taken. As a last resort the District Council Abandoned Vehicles Officer will be contacted. § Waste Bins at Church End The District Council has been asked to provide a litterbin and dog refuse bin at Church End. Cllr Greenfield returned to the meeting 84/06 ANY OTHER BUSINESS Cllr Speed suggested Parish Council send a letter objecting to the planned closure of hospitals in Stroud. This was wholeheartedly agreed. Cllr Greenfield requested that John Goulding be asked to clear the lagger at Glebe Close. Cllr Clifford asked if a litterbin could be provided at the new bus shelter in Bridge Road. There being no further business the meeting closed at 10.15pm.
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Copyright © 2005 Frampton on Severn Parish Council
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