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MINUTES OF THE MEETING HELD IN THE VILLAGE HALL
ON WEDNESDAY 2nd JUNE 2010
PRIOR TO THE MEETING
PARISHIONERS WERE INVITED TO RAISE MATTERS OF CONCERN WITH CLLRS:
None present
STROUD VALLEYS PROJECT
Nadine Smykatz-Kloss
gave Cllrs an update on the work the project was carrying out in the parish.
Hedgerow planting had taken place and 13 oak trees planted. Class 3 from
Lakefield School had been very involved, assisting with projects and carrying
out follow up work in their classroom. The planting season was now over and work
would be concentrated on installation of the oak signposts and wooden kissing
gates in the parish. A full programme of works was scheduled for this parish and
the surrounding villages and Nadine would continue to submit items for the
Community Newsletter.
POLICE REPORT
PCSO Deb Flay was very
pleased to report that there had been no recorded crime in the parish over the
last month. There had been a number of incidents but these were only minor,
relating mostly to problems with youngsters at the sailing lake which had been
successfully dealt with. The Community Safety Team were holding a Defensive
Planting Event at the local garden centre.
Cllr Clifford wished to
record thanks to the Constabulary for their help in dealing promptly and
efficiently when called to the sailing lake. He also advised that private
security was to be employed to patrol the area to discourage youngsters from
abusing it. The patrols would be working closely with the Police.
MINUTES OF THE MEETING
PRESENT
Cllrs Alexander, Clifford,
Howe, Hutchinson, Peacey and Price were present plus Lynn Ireland (Clerk).
APOLOGIES
Cllr Greenfield,
District Cllr Smith and County Cllr Booth
72/10 DECLARATIONS OF
INTEREST
None.
73/10 PREVIOUS MINUTES
Minutes of the
Meeting held on 12th May 2010 were amended as follows:
 | Item 58/10 Previous Minutes |
First item to
read "Residents in Darell Gardens ....."
| Item 64/10 A38/Perryway Junction |
Last line to
read "...improve the A38/Perryway junction."
The Minutes were
then approved as a true record and signed by the Chairman.
74/10 PLANNING
(a)
DECISIONS MADE BY THE DISTRICT COUNCIL
|
S10/0737/TCA |
|
|
|
The Vicarage |
Works to trees
(TCA7) |
No objection |
|
S10/0592/HHOLD |
|
|
|
Old Stable Cottage |
Alterations to form
sun room |
Householder
Planning Permission |
|
S10/0600/LBC |
|
|
|
Old Stable Cottage |
External alterations
(new opening in wall, erection of new wall & creation of sun room) |
Listed Building
Consent |
|
S10/0577/DISCON |
|
|
|
Tom Clarkes Cottage
The Green |
Discharge of
condition 2 of permission S09/2184/LBC |
Compliance with
Existing Condition(s) |
|
S10/0367/HHOLD |
|
|
|
The School House
Whitminster Lane |
Erection of garage |
Householder
Planning Permission |
|
S10/0551/HHOLD |
|
|
|
Admiral Cottage
Whitminster Lane |
Erection of ground
floor extension |
Householder
Planning Permission |
|
S10/0493/FUL |
|
|
|
Shipton Mill Ltd
FoS Industrial Park
Bridge Road |
Vertical extension
to existing single storey structure and installation of grain bins |
Planning Permission |
(c)
PLANNING APPLICATION TAKEN AT THE MEETING
|
S10/0922/LBC |
|
|
|
Congregational
Church |
Instate new pulpit
stage, repair to windows, relocate electricity meter and installation of
air heaters |
Support |
|
Cllr Howe
declared an interest and took no part in the discussions
Cllr Clifford
advised that the work was remedial to eradicate dry rot and reinstate the
interior of the Chapel. The works would not impact on any neighbouring
properties and Cllrs unanimously agreed to support the application. |
(d) OTHER PLANNING
| S10/0494/FUL - Shipton Mill |
The Chairman reported
the Planning Committee would be holding a Sites Inspection Meeting on the 3rd
June and he would be attending to represent this Parish Council.
| Bute House, Bridge Road |
The Enforcement
Officer had advised that there were no planning reasons to object to the
signpost advertising the business carried on at Bute House. As the post had
been erected outside the boundary of the property the Chairman was asked to
enquire if this was acceptable to Highways.
| Deteriorating Listed Buildings |
Cllr Alexander
reported that the District Council are to serve Section 48 Notices on DeLacy
Hall and DeLacy Cottage and Compulsory Purchase Orders will be served if
back-to-back agreements can be reached with potential purchasers. A Section
48 Repair Notice will be served on Greycroft.
75/10 FINANCE
(a) Invoices for
Payment
|
Frampton Community
Association |
Affiliation 2010/11 |
£40.00 |
|
D.J. Meadows |
Material to repair
Bus Shelter |
£30.00 |
|
Mrs L. Ireland |
Clerk’s
salary/expenses |
£919.48 |
(b) Invoices paid
between meetings
|
Aon Ltd |
Renewal of PC
Insurance |
£582.99 |
|
Care & Repair
(Stroud) Ltd |
Annual charitable
donation |
£75.00 |
|
CPRE |
Renewal of
membership |
£29.00 |
(c)
Financial Update
Cllrs noted the
contents of the Financial Update for June 2010 provided by the RFO Martin
Lewis.
At this point, it
was noted that the annual charitable donation to the PCC for the maintenance
of the burial ground had not been requested and it was agreed to add this to
the Agenda for the July meeting to enable the item to be discussed. In the
meantime Cllr Hutchinson would contact Mr Laurence Wood, who now takes a
lead on the maintenance work, and remind him that a donation will be made if
requested.
(d) Parish Council
Audit
The RFO had
prepared the Annual Return for 2009/10 including the Final Income &
Expenditure Statement and Statement of Governance which was circulated and
this was unanimously agreed by Cllrs. The papers would now be
completed and presented to the Internal Auditor for confirmation before
submission to the External Auditor.
(e) Amounts
Received
|
HM Customs &
Revenue |
Repayment of VAT |
£145.89 |
76/10 CO-OPTION OF
COUNCILLORS
Cllr Alexander
reported that Mrs Sue Grist would be willing to be co-opted as a Cllr.
Proposal Cllr
Alexander proposed Mrs Sue Grist be co-opted as the eight member of
the Parish Council
Seconded
Cllr Hutchinson
Vote
4 in favour 2 abstentions
Cllr Greenfield
reported that Mrs Nicky Baker might be willing to serve as the ninth member of
the Parish Council and the Chairman agreed to take this forward before the
July meeting.
77/10 REVIEW OF PARISH
COUNCIL POLICIES
Cllrs had been
provided with a folder containing copies of all the Parish Council policies
and following discussion it was agreed as follows:
| Code of Conduct |
Cllrs unanimously
agreed to accept the Code of Conduct with no changes.
| Communications Policy |
It was proposed to
update the Policy as follows:
Page 1: 2nd
bullet point – add " This does not apply in an election year."
3rd
bullet point – delete existing and substitute "The Annual
Parish Meeting will take place on a Wednesday between the 1st
March and 1st June in each year."
Page 2: 2nd
bullet point – add "as legally required."
3rd
bullet point – delete existing and substitute "Public
notice of each Parish Council meeting will be displayed at least
three days prior to such meeting."
8th
bullet point – add "and email addresses".
Cllrs unanimously
agreed to accept the Communications Policy as amended.
| Financial Regulations |
The Chairman will
check and take forward to the next meeting.
| Flood Risk Management Policy |
Cllrs unanimously
agreed to accept the Flood Risk Management Policy with no changes.
| Risk Management Strategy |
Cllrs unanimously
agreed to accept the Risk Management Policy with no changes.
| Model Publications Scheme |
Cllrs unanimously
agreed to accept the Model Publication Scheme with no changes.
78/10 MODEL STANDING
ORDERS
The Sub Group had
compared existing Standing Orders to the new Model from GAPTC. There were no
major changes but the Chairman suggested three minor amendments be made to
clarify procedures:
To Order 1
Add: The Council’s
Proper Officer shall serve notice on Councillors, by delivery or post at
their residences, a summons confirming the time, date, venue and agenda of
all such meetings at least 3 clear working days before the meeting. The
Proper Officer shall likewise give public notice of all such meetings.
To Order 5
Delete and replace
with:
At the discretion
of the Council, a Public Meeting may be held on any date between 1st
March and 1st June for consultation with parishioners and to
report on the business of the Council over the previous year.
To Order 13
Paragraph (a)
add:
who shall, unless
he resigns or becomes disqualified, continue in office until the next
annual meeting and shall preside at that meeting until his successor is
elected.
Paragraph (b)
add:
who shall, unless
he resigns or becomes disqualified, continue in office until the next
annual meeting and shall serve at that meeting until his successor is
elected.
Cllrs unanimously
agreed the amendments and therefore Model Standing Orders were officially
adopted by Parish Council.
79/10 VILLAGE HANDIMAN
Cllr Price reported
she had so far been unable to recruit anyone to fill the vacancy. Cllrs put
forward suggestions and Cllr Peacey will follow up the one most suitable. In
the meantime it was suggested that David Price carry out a one-off clearance
of the Glebe Close lagger at the agreed rate of £6.20 per hour. This was
unanimously agreed.
Cllr Price declared a
non-prejudicial interest
80/10 A38/PERRYWAY
JUNCTION
The Chairmen of
Fretherne-with-Saul and Arlingham Parish Councils have not yet advised if they
would be willing to meet with Cllr Stan Waddington but as soon as they have
notified their intentions a meeting will be arranged. In the meantime, County
Cllr Basil Booth will be asked to continue to lobby on our behalf for some
action to be taken.
81/10 BUILD OUT IN
BRIDGE ROAD
The resident from
Arlingham who is objecting to the build-out is arranging a site meeting with
representatives from County Highways and this Parish Council is invited to
attend. Cllrs Alexander and Howe will wish to be present. Notification of the
meeting date is now awaited.
82/10 COUNTY COUNCILLOR’S
REPORT
County Cllr Booth was
unable to be present but had asked the Chairman to inform Cllrs that there
were no specific items to be reported from the County Council. If the Parish
Council had any concerns he would be happy to help.
83/10 DISTRICT COUNCILLOR’S
REPORT
No report.
84/10 CORRESPONDENCE
Council was invited to
send representatives to the following:
|
9th June |
Annual Community
Safety Panel Meeting |
Ebley Mill |
| Green Travel Month |
The District Council
are promoting this event which takes place throughout June with the aim of
raising awareness of environmental issues relating to travel.
| Hedgehog Wardens |
The Hedgehog
Hospital near Brimscombe is asking for volunteers to assist with fundraising
and practical help at the centre.
| CrimeMapper |
The Constabulary
have a website which enables crime levels to checked by post code.
| Neighbourhood Warden |
Warden Phil Drew
had submitted his report for April 2010.
| Mobile Police Station |
The MPS visit to
this parish is to be on the 4th July 2010 in Frampton Stores car
park.
| Miscellaneous |
Various papers and
publications were made available for Cllrs’ perusal.
85/10 CHAIRMAN’S ITEMS
| Street Lighting Scheme |
Although this parish
is taking part in the pilot scheme to reduce street lighting at night, the
street lights in Glebe Close had not been turned off at midnight over the last
few evenings. Cllr Alexander considered this may be due to the County Council
experimenting with different light levels.
| Frampton Pill |
It was noted that
the Environment Agency have now cleared the obstruction to the Pill at the
access bridge.
| Know Your Village |
Cllr Price had
requested updates to enable her to finalise the 2010 edition of the
information booklet. This was now nearing completion and the Chairman wished
to record thanks to Cllr Price for the work she has done for this project.
86/10 ANY OTHER
BUSINESS
Cllr Peacey
asked if any further information had been received about the District
Shredding Service. The Chairman will follow this up.
There being no further
business the meeting closed at 9.02pm.
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