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MINUTES OF THE MEETING HELD IN THE VILLAGE HALL
ON WEDNESDAY 7th MARCH 2007
PRIOR TO THE MEETING PARISHIONERS
WERE INVITED TO RAISE MATTERS OF CONCERN WITH CLLRS:
Mr Peter Forestal, Foxcovert,
Whitminster Lane
There are concerns that there
will be a considerable amount of disruption to traffic and damage caused to the
roadway when the Marina at Saul Junction is being developed. Parish Council is
requested make every effort to persuade the developer to resurface the highway
before the works start and afterwards to repair any damage.
POLICE REPORT
Sgt Steve Irvin reported there
have been 5 incidents during the last month, 2 vehicle related and 3 criminal
damage. One incident was damage to the Solar Pay & Display unit at Fretherne
car park. Cllrs were unaware that this equipment had been installed.
For the year to date there have
been 62 recorded crimes for the area, with 11 being detected. This figure was
below the target of 17½%.
Neighbourhood Areas are being set
up as part of the Neighbourhood Policing scheme. There are three Neighbourhood
Areas in Stonehouse - Stonehouse, Nailsworth and Frampton. The Frampton
Neighbourhood Area will include all the Severn Vale parishes. Named officers
will be allocated to each Neighbourhood Area.
Staffing complement continues to
increase at Stonehouse and it was hoped to have four more PCSOs before the end
of the year. Steve was asked to check the availability of the PCSOs as no
patrols been seen in village for some time.
MINUTES OF THE MEETING
PRESENT
Cllrs Alexander, Howe (Chairman),
Greenfield, K Lewis, M Lewis, Speed and Wagstaff were present, plus County Cllr
Booth, District Cllr Smith, Lynn Ireland (Clerk) and 3 members of the
public.
APOLOGIES
Cllrs Clifford and Price
24/07 DECLARATIONS OF INTEREST
None.
25/07 PREVIOUS MINUTES
The Minutes of the meeting held
on 7th February 2007 were amended as follows:
Page 599, item 15/07(b),
application 0135, third line
Amend to read "…..
officially known as Frampton Stores ….."
Page 599, item 15/07(b),
application 0099
Amend first line to read
"Cllr K Lewis had given a ……."
Page 599, item 15/07(d),
second bullet point
Amend first line to read
"….owners of De Lacey Cottage / De Lacey Hall have advised ….."
Page 601, item 23/07, Cllr
Price’s report
Amend first line to read
"….. car park at Frampton Stores were ….."
The Minutes were then approved
as a true record of proceedings and signed by the Chairman.
26/07 PLANNING
(a) decisions of the district
council
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S06/2578/REM |
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Land at Kingselm
Whitminster Lane |
Erection of dwelling |
Approval of Reserved Matters |
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Cllrs were disappointed to
note that the District Council had once again ignored Parish Council’s
objection to the application for an additional dwelling on this site. The
site is outside the settlement boundary. District Cllr Smith was asked to
check what conditions, if any, had been imposed and to check if there was
a limit on the number of times an outline permission could be r enewed. |
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S06/2925/FUL |
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Tulip Cottage
Church Corner |
Demolition of existing rear conservatory
and erection of two-storey extension.
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Planning Permission |
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S06/2741/FUL |
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Netherhills Transport Depot |
Retention of two double stacked portacabins
and a single toilet/shower unit |
Planning Permission |
(b) to consider
applications for planning permission
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S07/0348/FUL |
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Tanhouse Farm |
Demolition of existing conservatory,
construction of enlarged utility room with balcony, replacement door |
Support |
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Cllr Greenfield reported no
concerns raised by neighbours. Cllrs consider this application conforms to
the criteria under Policy HN16 and unanimously support it. |
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S07/0255/FUL |
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Russell Cottage
The Green |
Erection of a single storey extension and
conservatory |
Support |
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Cllr Alexander reported on
behalf of the Ward Cllr, Cllr Clifford, that neighbours had raised no
concerns. The first application is for a conservatory and extension. The
second application is at the request of the Planning Officer and includes
a change of materials. Cllrs unanimously support under Policy HN16. |
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S07/0430/FUL |
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Tanfield
War Memorial Lane |
Detached car port and workshop |
Support |
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Cllr Greenfield reported
observations from nearby residents. After a full discussion Cllrs agreed
to support the application but added the following comments: "While
supporting this application in principle, this Parish Council object to
the fact that the proposed workshop extends forward of the current
building line, and considers the whole structure is too large for the size
of the plot (Policy HN16). We note that the proposed building will have a
double-pitched roof and we consider that this is an appropriate form. It
will achieve a lower overall profile and such roofs are characteristic of
local farm and workshop buildings." |
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S07/0421/FUL |
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The Old School
The Street |
Erection of a conservatory |
Support |
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Cllr M Lewis reported no
objections from neighbours. Cllrs unanimously support the application
under Policy HN16. |
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S07/0499/FUL |
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10 Whitminster Lane |
Single storey front extension and two
storey side extension |
Sub Group |
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Due to the timescale it had
not been possible to take this application to the neighbours. It was
therefore referred to the Planning Sub Group for decision. |
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S07/0394/FUL |
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Land adjacent Walk Farm
Whitminster lane |
Canal boat/cruiser marina to be used in
conjunction with administration, chandlery, WCs, managers accommodation,
car parking and landscaping |
Support |
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After a full discussion,
Cllrs agreed to support the current application, with the following
comments:
1. Council notes the
further increase in number of moorings in this application as compared
with SO6/2720/REM and with the paperwork supporting the original outline
consent.
2. The application refers
to possible residential moorings. The District Local Plan appears to
have no policy on such accommodation, although the arguments in
paragraph 5.18.4 appear relevant. This Council opposes the provision of
residential units outside defined settlement boundaries.
3. Council repeats its
wish for an up-to-date traffic impact assessment.
4. Council repeats its
suggestion that identified necessary road/footpath/cycle track
improvements might be financed by developer contribution.
5. Council welcomes the
general approach of the application with its emphasis on sustainable
development, careful landscaping, soft edges to the water area and low
level of security lighting.
6. Council is also
pleased that the standard of presentation of the documentation is
markedly higher than in the previous application.
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(d) other planning matters
Frampton Youth Football
Club
It was noted that planting has
not been carried out in accordance with the agreed scheme. YFC have not
responded to previous requests to complete the work. Council would prefer to
deal with this in an unofficial manner but recourse would be made to the
Enforcement Officer if the work is not completed. Cllr K Lewis undertook to
see if she could encourage the YFC to take appropriate action.
10 The Oval
It was reported that an area of
land adjacent to 10 The Oval, owned by the District Council, has been fenced
off and it was understood that the DC plan to erect 1 or 2 units on the site.
The possibility of creating two additional car parking spaces from the site
was refused on the grounds of cost.
Ann Wicks Road Car Park
Cllr Alexander reported a tree
in the car park was in a dangerous condition. This had been reported to the DC
who will be dealing with it.
27/07 ACCOUNTS
Invoices for Payment
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GAPTC |
Annual Subscription |
£237.84 |
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Mrs L. Ireland |
Clerk’s salary and
expenses |
£570.53 |
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Tony Malpass |
Hedge laying and associated
works at Splatt Car Park |
£340.00 |
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FoS PCC |
Donation to Church Tower
Repair Fund at the request of Mr Wood following tree works at Splatt
Bridge Car Park |
£50.00 |
Financial Update
Cllrs noted the contents of a
Financial Statement for March 2007 presented by Cllr M Lewis.
Cllr Alexander requested
permission to pay for works to clean up the car park at Splatt Bridge,
estimated at under £100. Cllrs unanimously agreed the expenditure.
Other Financial Matters
Autosweep Facility
Lloyds TSB have debited the
sum of £50 from the account to renew the autosweep facility. Cllrs
authorised the transaction.
T.W. Hawkins
A quote for the 2007 grass
cutting season had been submitted. Cllrs unanimously agreed the expenditure
of £633.30.
Internal Auditor
Mr Iain Selkirk had submitted
his quote to act as Independent Internal Auditor. Cllrs unanimously agreed
the expenditure of £115.
Clerk to the Severn Voice
Group of Parishes
The method of remuneration
for the newly appointed administrator for the Severn Voice Group of Parish
has been proposed at £60 per meeting to be shared equally between the
member councils. Cllrs unanimously agreed the expenditure of approximately
£6 per meeting.
Clerks Salary Review
The Chairman said that
Council was due to review the Clerk’s salary and proposed that the
business be taken in closed session at the end of the meeting. This was
agreed.
Cllr M Lewis left the meeting
District Cllr Smith left the
meeting
28/07 CAR PARK AT SPLATT BRIDGE
Cllr Alexander reported that
British Waterways have agreed to consider the proposal to open up the boat
owner’s car park for use by the general public. Cllr Alexander will report
the decision in due course.
29/07 BURIAL GROUND AT ST MARY’S
Cllrs were asked to consider a
response to the letter from the Rev Cheesman, which had been previously
circulated. Various options were discussed and it was finally agreed that the
Chairman would respond on behalf of Council stating that if the volunteer
situation was not successful, Parish Council would repeat its offer to meet
with the PCC to discuss the way forward.
30/07 ANNUAL PARISH MEETING
Venue
The main hall will not be
available for the Annual Parish Meeting on the 26th March. Cllrs
agreed the Rowles Room would be suitable for the meeting.
Meeting Agenda
Invitations had gone out to
local organisations to give presentations at the APM. To date the Village Hall
and the Congregational Church have accepted. Cllr Speed suggested that, if she
agreed, the annual report from the Head Teacher of Lakefield School be made to
the Annual Parish meeting.
31/07 PARISH PLAN - UPDATES
Cllr Speed had prepared an
update to the Action Plan and copies had been provided for each Cllr. It was
agreed to take this item forward to the April meeting to give Cllrs time to
study the Action Plan.
32/07 COUNTY COUNCILLOR’S
REPORT
County Cllr Booth reported:
The County Surveyor has
advised that it is unlikely that the installation of traffic lights at the
A38/Perryway Junction will be possible in the forthcoming financial year.
Work is scheduled to
resurface Fretherne Bridge but no date has been set.
He will take forward the
possibility of creating a School crossing point in Bridge Road.
The County Council are
considering a 3.4% increase in the Council Tax.
The County Council meeting
for Parish & Town Councils had been very successful and Paul Galland has
already responded to questions raised at the meeting.
33/07 DISTRICT COUNCILLOR’S
REPORT
District Cllr Smith had indicated
to the Chairman that no matters affecting the parish needed to be reported.
34/07 CORRESPONDENCE
Invitations have been
received for the following meetings:
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Severn Voice |
19th March |
Hardwicke Village Hall |
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Stroud Valleys Project |
20th March |
WWT Slimbridge |
Neighbourhood Wardens
It has been confirmed that a
six-month pilot will start on 1st April. Andy Foster has been
appointed as Warden for Fretherne, Arlingham, Frampton and Slimbridge.
Calor Village of the Year
Competition 2007
The competition has been
launched. Cllrs decided not to enter this year.
District LSPs Community
Planning Grant Scheme
Funding is available up to a
maximum of £1500 for parishes undertaking work arising from a Community
Plan.
Giffords Circus
It has been confirmed that
Gifford’s Circus will be including Frampton-on-Severn in their schedule
for the 2008 tour.
Gloucester 20-mile Road
Race
800 runners took part and the
arrangements were mostly successful. There had been some unauthorised
parking on The Green that Frampton Court Estate will bring to the notice of
the organisers.
Mobile Police Station
Will visit the parish on 5th
and 23rd April 2007.
Miscellaneous
Various papers and reports
were made available for Cllrs’ perusal.
35/07 CHAIRMAN’S ITEMS
Post Office Consultation
The Chairman had circulated a
copy of the proposed response he had prepared to be submitted from Parish
Council. Cllrs unanimously agreed this should be submitted without
amendment.
Visit to Kennett & Avon
Severn Voice Chairmen had
been invited as guests of British Waterways to visit a site on the Kennett
& Avon Canal to observe boat-owner bridge opening in operation. The trip
had been useful in view of the proposals for similar operating on the
Gloucester-Sharpness Canal. There were still some concerns over the
proposals and they were being discussed between BWB, GCC and the emergency
services. It was likely that Fretherne Bridge will continue to be manned for
another year. BW will report to the Canal Users Forum and have promised to
keep Parish Council informed of future proposals for bridge closure.
Model Code of Conduct
The Chairman had studied the
proposed amendments in the Model Code of Conduct Consultation Document and
advised minor revisions to the regulations relating to dual-hatted members.
There was nothing that required comment at this time.
Refuse Collection
Following concerns about
damage to the edges of The Green, Frampton Court Estate had agreed with the
District Council that refuse would be collected from the central road.
Residents had been informed and would we hope co-operate.
36/07 ANY OTHER BUSINESS
Cllr Wagstaff reported
that on Sunday mornings vehicles belonging to visitors to the
Congregational Church are parking inconsiderately, blocking driveways and
damaging verges.
Cllr Alexander
(a)
enquired if an update had been received from the GRCC on the Housing Needs
Survey. The Clerk advised that a Summary was to be available at the Severn
Voice meeting and individual reports would be sent to those parishes who
took part.
(b)
Of the 530 Conservation Surveys distributed there had been 75 responses. The
District Council is pleased with the quality of responses and the next step
will be to hold an open meeting to consult with the community.
Cllr Greenfield
(a)
The Village Hall committee plan to redecorate the main hall and have asked
if Parish Council can refurbish the Bledisloe Cup plaques and certificates.
(b)
Has any progress been made with the transfer of the Lagger at Glebe Close?
The Clerk will chase the Solicitors.
Cllr Speed
(a)
Has any progress been made with regard to the public footpath at Baccobox?
The Chairman advised that it now appeared that a Public Enquiry will have to
be held, and this could cause a delay of up to five years.
(b)
There is a drain blocked outside Widgeon House. The Chairman advised that
the emergency reporting line is 0800 514514.
This concluded the main part of
the meeting at 10.15pm.
The Clerk left the meeting and
Agenda item 5.3 was discussed in closed session.
27/07 Other Financial Matters
Review of Parish Clerk’s Salary
The Chairman explained that
following recent discussions on the payments for clerking the Severn Voice
meetings he had asked the Clerk to check the hours that she actually worked
for the Parish Council. It appeared that for January 2007 the total was 35
hours. The Clerk’s original contract made 17 years ago had been at a
notional figure of 20 hours, on a salary scale which had since disappeared
from the NJC scales document, which the NALC recommends for use in determining
clerk’s salary.
Following informal discussions
with the ex-Chairman (who had made the Clerk’s original contract), the
Chairman felt that Council should move over three years to a more realistic
salary for the Clerk. He therefore proposed that for 2007/08 the Clerk’s
salary should be at Spinal Column Point 15 on the LC1 scale (for councils with
populations under 5000) for 30 hours per month.
Subject to further monitoring
of hours devoted to the Council’s work the Chairman indicated that an
additional 3 hours in 2008/09 and 2009/2010 might well be appropriate, to a
total of 36 hours.
Cllr Alexander confirmed the
Chairman’s statement, adding that even with the increase the proportion of
the Council’s expenditure on administration would still be reasonable. It
was noted that the proposal should be discussed with the RFO and it was then
agreed unanimously.
Chairman
4th April 2007
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