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MINUTES OF THE MEETING HELD IN THE VILLAGE HALL

ON WEDNESDAY 6th MAY 2009

 

 

PRIOR TO THE MEETING PARISHIONERS WERE INVITED TO RAISE MATTERS OF CONCERN WITH CLLRS:

None present.

Police Report

PCSO Shane Reynolds reported there had been two incidents of criminal damage and one theft of a motor vehicle over the last month. No detections had been made.

Operation Engage - Forms had been circulated to parishioners to be completed with any problems in the area. Results will go to the next Panel meeting to enable action plans to be drawn up.

Sgt Kirk Harrison the new head of the Community Safety Team at Stonehouse was unable to attend tonight’s meeting but will visit Parish Council as soon as possible.

MINUTES OF THE MEETING

PRESENT

Cllrs Alexander, Greenfield, Howe (Chairman), K. Lewis, M. Lewis, Speed and Wagstaff were present plus Lynn Ireland (Clerk).

APOLOGIES

Cllrs Clifford and Price, County Cllr Booth.

54/09 ELECTION OF CHAIRMAN

Nominations were requested for the position of Chairman of the Parish Council.

Cllr Howe was proposed by Cllr Alexander and seconded by Cllr Greenfield. There were no other nominations and Cllr Howe accepted the position.

55/09 APPOINTMENT OF VICE CHAIRMAN

The Chairman proposed Cllr Speed as Vice Chairman of the Parish Council. The vote was unanimous and Cllr Speed agreed to accept the position.

56/09 OFFICIAL APPOINTMENTS

bulletResponsible Financial Officer

The Chairman proposed Cllr M Lewis as Responsible Financial Officer. The vote was unanimous and Cllr M Lewis agreed to accept the position.

bulletWards

It was agreed Parish Wards would remain unchanged.

bulletResponsibilities

It was agreed the list of Cllrs’ Responsibilities would remain unchanged.

57/09 DECLARATIONS OF INTEREST

None.

58/09 PREVIOUS MINUTES

Minutes of the Meeting held on 1st April 2009 were approved as a true record and signed by the Chairman.

59/09 PLANNING

(a) decisions made by the district council

S09/0281/FUL

    

4 Glebe Close

Erection of first floor rear & first floor side extension with single storey extension at rear

Planning Permission
 

S09/0101/FUL

    

Shipton Mill         Frampton Ind Est.

Erection of extension (vertical) to house new milling and sieving equipment

Refusal of Planning Permission

The Chairman reported he had spoken to Mr Barron of Tomkins Barron who confirmed he would be meeting with Shipton Mill to discuss problems with car parking and would also suggest the possibility of using one of the vacant units or areas on the site for the milling and sieving process.

(b) planning application taken by the sub group

S09/0476/FUL

    

Recreation Ground       Lake Lane

New traditional timber tennis pavilion to serve Frampton on Severn Tennis Club and provide shelter, toilet, changing and storage facilities

Support

The proposed pavilion was considered appropriate, so long as the septic tank was suitably sited.
 

S09/0672/LBC & S09/0669/HHOLD

    

Walford House          The Street

Alterations and extensions including demolition works

Support

The application was acceptable under Policies HN16 and B10. It would be desirable to use reclaimed Frampton Brick wherever possible.
 

S09/0536/FUL

    

The Trees       Whitminster Lane

Erection of a timber framed car port. Resubmission of refused planning application S08/0534/FUL

Support

The modifications proposed made the resultant building acceptable.
 

S09/0593/FUL

    

Perryway Garage       The Perryway

Conversion of existing property into two dwellings

Object

The application was opposed using Policies BE17, BE5, HN15 and HN10.

 

(c) planning applications taken at the meeting

S09/0591/FUL

    

Perryway Garage      The Perryway

External alterations and erection of two storey side extension

Support

Cllr Alexander reported neighbours to the west had serious objections to the application. After a full discussion Cllrs agreed to support the change of use and alterations, but wished to suggest certain conditions (1) that the extension to the west of the existing building should not be permitted since it is contrary to Policy GE1 in that it will have an overbearing effect on the neighbouring property, and (2) there is insufficient parking provided for the number of units suggested and the likely customers/visitors.  This problem would be reduced if the area to be covered by the proposed extension were to remain available for parking.

 

60/09 ACCOUNTS

(a) Invoices for Payment

FoS Village Hall

Hire of Hall (6 months)

£85.00

FoS Community Assocn

Affiliation fee 2009/10

£40.00

Mrs L Ireland

Stationery

£70.50

K.T. Gooch

Photocopier costs

£78.14

Mrs L Ireland

Clerks pay adjustment

£8.47

 

(b) Financial Update

Cllrs noted the contents of the Financial Update for April prepared by Cllr M Lewis.

(c) Income

Stroud DC

Precept – 1st instalment

£6770.00

International Tree Foundation

Grant re planting in Glebe Close Lagger

£200.00

 

(d) Other Finance

Chairman’s Authority – The Chairman’s authority to spend amounts up to £100 on small items without reference back to full Council was approved.

Parish Council Insurance – The RFO and Chairman will obtain insurance quotes to achieve best value for insurance.

Claim for VAT – A claim for refund of VAT had been submitted in the sum of £498.35.

Parish Council Audit 2008/09 – The Clerk asked that the payment made to Moore Stephens following last year’s audit of £158.62 be confirmed. This had been omitted in error from the Minutes of the November 2008 meeting.

61/09 AUDIT 2009/10

The Final Accounts had been prepared by Cllr M Lewis and circulated to Cllrs for approval. Cllrs unanimously approved these for submission to the Auditors.

62/09 REVIEW OF PARISH COUNCIL POLICIES

Cllrs unanimously approved the current Parish Council Policies and Regulations:

bulletStanding Orders
bulletCode of Conduct
bulletCommunications Policy
bulletFinancial Regulations
bulletFlood Risk Management Policy
bulletRisk Management Strategy
bulletModel Publication Scheme

63/09 BACCABOX FOOTPATH

Footpath EFS11 was subject to a Modification Order. The new route would be to the eastern edge of properties in Baccabox. The County Council has submitted costs in two parts – legal £2000+ and making up the new route to include a new foot bridge approx £700. Parish Council had been asked to make a contribution and Cllrs agreed to propose a 50/50 split on the cost of making up the new route. The Chairman was asked to take this forward with the request that a kissing gate be installed rather than a stile.

64/09 FLOOD MITIGATION PLAN

Cllr Speed asked if an up-to-date drainage map was available. The Chairman agreed to check with Frampton Court Estate and Watercourse Warden David Greenfield. It was agreed that the current Landowners Responsibilities leaflet should be sent to the land owners.

The current national emergency with Swine Flu was testing the efficiency of Emergency Planning nationwide.

65/09 SEVERN VOICE MEETING

The Severn Voice meeting held in Frampton on 23rd April had been well attended and the following actions had been agreed:

bulletMember parishes agreed to support Frampton-on-Severn in its request for action to be taken to install traffic lights and/or a roundabout at the A38/Perry Way junction.

Following the meeting the Chairman had written to Cllr Waddington to stress the need for works to improve safety at the junction. The response received had not been helpful and the Chairman would meet Cllr Alexander to agree a response.

bulletMember parishes agreed to support Moreton Valence in its request for (a) traffic lights at the A38/Castle Lane junction, and (b) replacement of the business signs at the entrance to the Old Airfield Site.
bulletA meeting had been arranged for Monday 18th May at Whitminster Village Hall with representatives from the District Council and GRCC to discuss suitable sites for affordable housing in the area.
bulletA representative from British Waterways would be invited to address the next Severn Voice meeting to be held in September.

66/09 COUNTY COUNCILLOR’S REPORT

County Cllr Booth was unable to be present but had asked the Chairman to raise the following items:

Traffic calming in Bridge Road – works to create a build-out will be starting in May.

Admissions to Lakefield School – it was unfortunate that a number of local children had not been allocated places at Lakefield School. Cllrs discussed this situation at length and it was recalled that on the closure of Arlingham and Saul schools, Officers had agreed that places at Lakefield School would be guaranteed for children from those parishes. Cllrs unanimously agreed that the Chairman should write to the Head of Education Services to stress the view that local children should go to the local school.

67/09 DISTRICT COUNCILLOR’S REPORT

No report.

68/09 CORRESPONDENCE

Council was invited to send representation to the following:

Wednesday 17th June

Community Safety Panel Meeting

Ebley Mill

 
bulletParish Plan

The GRCC had request updated information on actions from the Parish Plan. Cllr Speed would take this forward.

bulletTemporary Road Closure

Church Lane in Saul was to be closed from 5th to 18th May to enable installation of a duct.

bulletGAPTC AGM

The AGM will be held on 15th October 2009 and parishes are requested to submit resolutions for discussion.

bulletMiscellaneous

Various papers and publications were made available for Cllrs perusal.

69/09 CHAIRMAN’S ITEMS

bulletCar Parking in Phillimore Gardens

Mr Wathen has asked if Parish Council had agreed a contribution towards works to create additional car parking spaces in Phillimore Gardens. Cllrs agreed an amount could not be considered until a fully costed scheme had been submitted by the District Council.

bulletCore Strategy Public Consultation

Cllrs had been asked to make individual responses to the District Council questionnaire.

bulletStroud Valleys Project

Parish Council had submitted two possible projects for funding and the matter is ongoing.

bulletNeighbourhood Warden

Kaz Elliott has been appointed as Neighbourhood Warden for this parish. She was unable to attend tonight’s meeting but would hopefully meet with Cllrs at the meeting in June.

bulletChanges to the Scheme of Delegation

Parish Council’s response to the District Council’s suggestions for changes to the Scheme of Delegation had been drafted by the Vice Chairman, circulated to all Cllrs, and then a final version had been agreed by the Chairman and Vice Chairman and despatched to District Councillor Tait, Cabinet Member responsible for Planning.

bulletSevern Tidal Power Feasibility Study

The Chairman had submitted a response to the consultation on behalf of Parish Council

70/09 ANY OTHER BUSINESS

Cllr Alexander reported that he has delivered sandbags to 19 addresses in the village. A small store will be kept at Frampton Court Estate for emergencies.

There being no further business the meeting closed at 9.06pm.

 
Copyright © 2005 Frampton on Severn Parish Council