May 2010

MINUTES OF THE MEETING HELD IN THE VILLAGE HALL

ON WEDNESDAY 12^th MAY 2010

PRIOR TO THE MEETING PARISHIONERS WERE INVITED TO RAISE MATTERS OF CONCERN WITH CLLRS:

None present

These minutes are not yet approved by the Council

MINUTES OF THE MEETING

PRESENT

Cllrs Alexander, Greenfield, Howe, Hutchinson, Peacey, Price and retiring Vice Chairman Speed were present plus District Cllr Smith and Lynn Ireland (Clerk).

APOLOGIES

Cllr Clifford and County Cllr Booth

50/10 DECLARATIONS OF ACCEPTANCE OF OFFICE

All Cllrs completed and signed Declaration of Acceptance Forms which were witnessed by the Clerk as Proper Officer.

Cllrs Hutchinson and Peacey were welcomed as the newly elected Cllrs to the Parish Council.

51/10 ELECTION OF CHAIRMAN

Cllr Howe was proposed by Cllr Alexander and seconded by Cllr Greenfield.

There were no other nominations and Cllr Howe was unanimously elected, thereafter signing the Declaration of Acceptance of Office.

52/10 APPOINTMENT OF VICE CHAIRMAN

Cllr Alexander was proposed by Cllr Greenfield and seconded by Cllr Hutchinson.

The vote was unanimous and Cllr Alexander agreed to accept the position.

On behalf of the Parish Council the Chairman expressed thanks to David Speed for his dedication and commitment to the parish. David had been a Cllr since 1994 and a prominent and valued member of the Council. The Bill Wood Memorial Shield and the Parish Notice Board would be permanent reminders of his work and skill and he had been instrumental in the production of the Frampton-on-Severn Parish Plan.

On a personal note Cllr Howe thanked David for his help and support as Vice Chairman for the past eight years and Cllr Alexander added his own personal thanks for the support David had given to him during his own term as Chairman of the Parish Council.

The Chairman also expressed thanks to retiring Cllrs - Karen Lewis, Martin Lewis and Sarah Wagstaff.

David Speed left the meeting.

53/10 OFFICIAL APPOINTMENTS

5.1 Appointment of Responsible Financial Officer

The Chairman advised that ex-Cllr Martin Lewis had done an excellent job as RFO over the last four years and his experience had meant that Parish Council finances were in safe hands. The position of RFO did not have to be given to a serving Councillor and the Chairman suggested that as Martin Lewis was willing to carry on in this post he should be reappointed.

Proposal The Chairman proposed that Martin Lewis be asked to remain in post as the Responsible Financial Officer.

Vote Unanimously agreed.

5.2 Appointment of Cllrs to Wards

Parish Wards were allocated but would be reviewed following the co-option.

5.3 Appointment of Responsible Duties

Responsible Duties were allocated but would be reviewed following the co-option.

At this point it was noted that John Goulding had retired from his position of Village Handiman. Cllr Price circulated a breakdown of the duties required and advised that she was negotiating with a possible replacement.

54/10 CO-OPTION OF COUNCILLORS

There were two vacancies for Councillors. It was agreed to defer discussion until the June meeting and in the meantime Cllrs were asked to put forward suggestions for possible co-option.

55/10 REVIEW OF PARISH COUNCIL POLICIES

Folders containing copies of all the Parish Council policies were distributed. It was agreed to defer confirmation of the Policies until the June meeting to allow time for Cllrs to read through the folder.

56/10 MODEL STANDING ORDERS

GAPTC have provided new Model Standing Orders. The Chairman proposed a sub group be set up to consider appropriate updates to existing Standing Orders adopted by this Parish Council in January 2007 – Cllrs Alexander, Howe and Hutchinson.

57/10 DECLARATIONS OF INTEREST

None.

58/10 PREVIOUS MINUTES

Minutes of the Meeting held on 7^th April 2010 were amended as follows:

Item 38/10 Planning, section (c) – S10/0494/FUL

First bullet point to read ... "Residents in Darrel Gardens were very much concerned at any new development on the site."

Item 38/10 Planning, section (c) – S10/0493/FUL

First line to read ... "Cllr Price had studied the plans and advised that as with the previous application they appeared to be somewhat misleading. However .... "

The Minutes were then approved as a true record and signed by the Chairman.

59/10 PLANNING

(a) DECISIONS MADE BY THE DISTRICT COUNCIL

S10/0326/DISCON
Walford House The Street	Discharge of condition 2 from planning permission S09/1835/DISCON	Compliance with Existing Conditions
S10/0038/FUL
Wincanton Fromebridge Lane	Installation of two storey Portakabin Pacemaker building as office accommodation for hire period of up to 3 years	Planning Permission
S10/0037/FUL
8 Whitminster Lane	Proposed single storey extensions and alterations	Planning Permission
S10/0184/HHOLD
Avalon The Street	Alterations and extensions	Householder Planning Permission
S10/0068/HHOLD
Wigeon House The Green	Erection of single storey extension (revised plans 15/2/10)	Householder Planning Permission

(b) PLANNING APPLICATIONS TAKEN BY THE SUB GROUP

S10/0592/HHOLD
Old Stable Cottage	Erection of Sun Room	Support
The application was supported under Policies BE6 and BE9.
S10/0600/LBC
Old Stable Cottage	External alterations – new opening in wall, erection of new wall & creation of sun room	Support
The application was supported under Policies BE6 and BE9.
S10/0551/HHOLD
Admiral Cottage Whitminster Lane	Erection of first floor extension	Support
The application was supported under Policy HN16.
S10/0737/TCA
The Vicarage The Street	Works to Trees (TCA 7)
The Chairman had attended a site visit with the District Council Tree Officer and the Contractor. Following which concerns had been submitted to the District Council regarding the safety of the Hornbeam tree during construction work on the site. Other tree works would be supported although it was felt that it was not the best time of year to be carrying out such works.
S10/0493/FUL
Shipton Mill	Vertical extension to existing single storey structure and installation of grain bins	Support
The application had been supported under Policies EM6 and EM7.

(c) PLANNING APPLICATIONS TAKEN AT THE MEETING

There were no outstanding planning applications

(d) OTHER PLANNING

S10/0494/FUL - Shipton Mill

It had not been possible to organise a meeting with the applicant as suggested at the April meeting. Parish Council did not wish to support the proposals in their present form and had submitted a number of concerns to the District Council. A response had been received from the architect but his comments were not entirely satisfactory. Cllrs agreed they would like to see the plans corrected to enable an informed decision to be made.

Whitminster Lane

Notice of Emergency Closure was noted from 17^th to 21^st May for top dressing. Cllr Alexander agreed to monitor the work as previously the road surface at Oatfield had been unsatisfactory.

Bute House, Bridge Road

Complaints had been received about the sign erected to advertise the business carried on at Bute House. There was no evidence that Planning Permission had been granted and it was agreed the Enforcement Officer would be asked to investigate.

60/10 FINANCE

(a) Invoices for Payment

K.T. Gooch	Photocopier charges	£47.33
NALC	Subscription for Local Council Review	£13.50
Stroud District Council	Annual Contribution to Warden Scheme	£200.00

(b) Amounts Received

Stroud District Council

1^st instalment of Precept 2010/2011

£6,770.00

(c) Financial Update

Cllrs noted the contents of the Financial Update for May 2010 provided by Martin Lewis.

(d) Renewal of Chairman’s Authority

Cllrs agreed to renew the Chairman’s authority to spend amounts up to £100 on small items without reference back to full Council.

(e) Other Finance

VAT Claim

A claim had been submitted for refund of VAT in the sum of £145.89.

Care & Repair (Stroud) Ltd

Cllrs had been asked to consider financial support for the Care & Repair Scheme which provided a gardening service for the infirm and disabled.

Proposal The Chairman proposed adding Care & Repair to the list of annual charitable donations with a donation of £75 to be made immediately

Vote 3 in favour 2 opposed 1 abstention

Parish Notice Board in The Oval

It has been reported that the plastic cover is broken in the notice board at The Oval and the Chairman requested approval from Cllrs for this to be repaired. Cllrs discussed all 5 notice boards and agreed as follows:

The Oval plastic cover to be replaced

Oatfield Road in good condition – no action required

Village Hall the VH Committee are planning to refurbish this

Vicarage Lane this may need to be removed when construction work starts on the site

Frampton Stores consideration to be given to repainting the village crest

After discussion it was agreed the Chairman could use his Chairman’s Authority to spend up to £100 on replacing the plastic cover in The Oval notice board. The other boards would be monitored for any further deterioration.

Cllrs Car Allowances

GAPTC have notified new allowances from April 2010. The Chairman asked Council to confirm that it would not be operating a payment of allowance scheme and this was agreed.

61/10 PARISH COUNCIL INSURANCE

Cllrs Clifford and Howe had circulated a report following their consideration of the insurance cover. Cllrs noted the contents and it was unanimously agreed to renew the insurance on the existing terms.

62/10 DATE OF THE ANNUAL PARISH MEETING

The Chairman had consulted Arnold Baker and advised that the Annual Parish Meeting could be held on any date between 1^st March and 1^st June. In an attempt to encourage more parishioners to attend, Cllrs agreed to change the date for the 2011 Annual Parish Meeting.

Proposal Cllr Alexander proposed holding the APM on the third Wednesday in April 2011

Seconded Cllr Greenfield

Vote Unanimous

63/10 BUILD-OUT IN BRIDGE ROAD

Parish Council had agreed to review the effectiveness of the build-out in Bridge Road following its first six months in place. Many parishioners have expressed their gratitude that they can now cross safely and a noticeable decrease has been noted in the speed of traffic

The Chairman reported a resident from Arlingham had expressed his concerns about the effectiveness of the build-out and he was very much opposed to it. Cllrs discussed the scheme and were unanimous in their support of the build-out. The Chairman was asked to forward views of Council to the complainant.

64/10 A38/PERRYWAY JUNCTION

The Chairman proposed organising a meeting between Cllr Stan Waddington and representatives from Arlingham and Fretherne-with-Saul Parish Councils to press for an explanation of the deferment of action to improve the A30/ Perryway junction. Cllrs unanimously agreed a meeting should be arranged.

65/10 VILLAGE HANDIMAN

As reported earlier in the meeting Cllr Price was hoping to fill the vacancy.

66/10 KNOW YOUR VILLAGE

Cllr Price reported she was carrying out an update of the booklet. The current draft would be circulated to Cllrs to enable changes and/or amendments to be notified.

67/10 COUNTY COUNCILLOR’S REPORT

County Cllr Booth was unable to be present but had asked the Chairman to report:

Lakefield School – There did not seem to be any problem with admission numbers this year. Cllr Price said that there was a problem with over subscription at Pre-School this year which could mean problems for Lakefield for the 2011 admission numbers. Cllr Greenfield advised that the Head teacher, Fiona Arnison, was taking a years’ secondment. Her deputy was would be acting Head for the year 2010/11.

Highways – Cllr Booth had been taking Chris Riley, John Roberts’ replacement, around the District and pointing out required works.

68/10 DISTRICT COUNCILLOR’S REPORT

District Cllr Smith reported that following the General Election there was no change in the balance of power at the District Council. The AGM of the District Council would take place on the 20^th May.

69/10 CORRESPONDENCE

Council was invited to send representatives to the following:

8 June

CPRE AGM

Frampton Manor

County Highways

Press release notifying the retirement of Mr Chris Rogan as Head of Highways and his replacement with Mr Nigel Tomlinson.

Street Lighting Scheme

Press release regarding the County’s street lighting scheme. This parish is one of the first to take part .

Neighbourhood Warden

Phil Drew had submitted his report for March 2010.

Chipping Service

The District Council are proposing changes to the service. Parish Council had been unaware of the service and asked that more details be obtained to enable further discussion on the possibility of an event in the parish.

County Highways

Press release updating Operation Road Rescue – repair of pot holes.

GAPTC

The AGM is to be held on 30^th July and notification is requested of resolutions.

Refuse & Recycling

Changes are to be made to the collection days. As from 1^st June this parish will change to Thursday.

Mobile Police Station

The MPS visits to this parish were to be on the 1^st and 15^th June 2010 in Frampton Stores car park.

Miscellaneous

Various papers and publications were made available for Cllrs’ perusal.

70/10 CHAIRMAN’S ITEMS

Stroud Valleys Project

The SVP had been allocated funds from the Landfill Tax and were working in this area replacing wooden footpath signs. Work was starting on the 15^th May and volunteers were asked to meet at 10am in the Rowles Room. A representative from SVP will be attending the Parish Council meeting in June to update Cllrs on the work completed and proposed.

71/10 ANY OTHER BUSINESS

Cllr Price reported:

she had provided paint for the painting of the bus shelter to cover the graffiti. The work had been carried out by the Neighbourhood Warden
the abandoned car in the Splatt Bridge car park has been reported and the Neighbourhood Warden is taking the appropriate action.

There being no further business the meeting closed at 9.55pm.

Copyright © 2005 Frampton on Severn Parish Council