Frampton on Severn Parish Council 

Gloucestershire  England

 

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MINUTES OF THE MEETING HELD IN THE VILLAGE HALL

ON WEDNESDAY 4th MAY 2011

PRIOR TO THE MEETING PARISHIONERS WERE INVITED TO RAISE MATTERS OF CONCERN WITH CLLRS:

None.

STROUD VALLEYS PROJECT

Nadine Smykatz-Kloss had sent apologies. She had been booked to give Council an update on the work of SVP. It was agreed to invite her to the June meeting.

MINUTES OF THE MEETING

PRESENT

Cllrs Alexander, Baker, Clifford, Greenfield, Grist, Howe, Hutchinson, Peacey and Price were present plus Lynn Ireland (Clerk). 3 members of the public were present.

APOLOGIES

None

59/11 ELECTION OF CHAIRMAN

Cllr Howe was proposed by Cllr Clifford and seconded by Cllr Greenfield.

The vote was unanimous and Cllr Howe agreed to accept the position.

60/11 APPOINTMENT OF VICE CHAIRMAN

Cllr Alexander was proposed by Cllr Greenfield and seconded by Cllr Clifford.

The vote was unanimous and Cllr Alexander agreed to accept the position.

61/11 REVIEW OF PARISH COUNCIL POLICIES

Cllrs unanimously agreed to accept the following Policies with no changes:

bulletStanding Orders
bulletCode of Conduct
bulletCommunications Policy
bulletFinancial Regulations
bulletFlood Risk Management Policy
bulletRisk Management Strategy
bulletModel Publication Scheme

The Chairman noted it was likely that the Code of Conduct would be modified over the next few months in the light of the government’s decision to abolish the Standards Board. The Chairman and the Clerk would report any information which central government might provide.

62/11 DECLARATIONS OF INTEREST

None received.

63/11 PREVIOUS MINUTES

    1. Minutes of the Meeting held on 6th April 2011 were amended as follows:

      2. Item 49/11 – Planning Applications

      S11/0469/VAR – Third line delete the word ‘ancillary’.

      Item 51/11– Car Parking (c)

      Frampton Stores - Penultimate line delete the ‘White House’ and replace with ‘Russell House’.

      The Minutes were then approved as a true record and signed by the Chairman.

    2. Minutes of the Annual Parish Meeting held on 20th April 2011 were agreed a true record and signed by the Chairman.

64/11 PLANNING

(a) DECISIONS MADE BY THE DISTRICT COUNCIL

S11/0482/HHOLD

    

Belle Cottage

The Street

Replacement of corrugated iron single storey extension, outside toilet and wooden shed with construction of brick built kitchen extension and garden room

Householder Planning Permission

 

 

(b) PLANNING APPLICATION TAKEN AT THE MEETING

S11/0547/HHOLD

    

The Shrubbs

The Street

Installation of solar PV

Support

Cllr Howe declared a prejudicial interest

Cllr Howe advised that as The Shrubbs is a Listed Building the installation of solar panels required planning consent. Neighbours would not be affected. Cllrs unanimously agreed to support the application under Policies BE10 and BE21.

S11/0750/FUL

    

Netherhills Transport Depot

Perry Way

Erection of portacabin site office and provision of associated parking for two MAN crewcab vehicles and up to 10 motor vehicles

Support

Cllr Alexander advised that there were no neighbours to the site. Cllrs unanimously agreed to support the application under Policies EM6 and EM7, and GE1, GE2 and GE3.

Cllr Alexander advised that Cullimores had extended an invitation to Parish Councillors to tour the site which Council was pleased to accept. Cllr Alexander would make the arrangements.

 

(c) OTHER PLANNING

bulletS11/0436/HHOLD – Rosemont, The Street

Notification had been received of a revision to the application for the installation of a dormer window. No plan had been provided and the Chairman had responded that Council would not wish the dormer to alter the frontages of the pair of cottages or lead to overlooking of neighbouring properties. Council confirmed this observation.

bulletGAPTC Training Course

Part 2 of the Planning Course was to be held on 14th June at Stroud.

bulletProposal for land at the rear of Whittles Lane

Mr Williams had suggested dates for an informal meeting with Cllrs and after discussion it was agreed to propose 7.30pm on Monday 13th June in the Village Hall.

At this point PCSO Mark Lifton joined the meeting and the Chairman invited him to give his report

POLICE REPORT

PCSO Lifton advised that unfortunately following the restructure of the Constabulary it was no longer possible to get the computer to print out incidents for a specific parish. However, these could be accessed via the ‘crime maps’ page on the website www.police.uk

Cllr Clifford advised that the security patrols at Townfield Lake had been resumed; any problems should be reported to FCE and immediate action would be taken.

PCSO Lifton left the meeting

65/11 FINANCE

    1. Invoices for Payment

    Stroud District Council

    2011-12 Contribution to Warden Scheme

    £200.00

    Mrs L Ireland

    Clerk’s salary

    £190.10

    Mrs L Ireland

    Clerk’s April expenses

    £72.57

     
  1. Income Receive

Stroud District Council

1st instalment of Precept 2011/12

£7110.00

 
    1. Financial Update
      2.

      Cllrs noted the contents of the Finance Update for May prepared by the RFO, Mr Martin Lewis.

    2. Other Finance Matters
bulletAudit – Cllrs unanimously agreed the Final Accounts Pack for the 2010/11 Audit which would now be submitted to the Internal Auditor.
bulletWar Memorial – Cllr Alexander has obtained quotes for cleaning of the War Memorial. Cllrs agreed that £1000 should be allocated to this from budget heading ‘Other Improvement Projects’ to enable grant funding to be obtained. Cllr Alexander will take this forward.

66/11 PARISH COUNCIL INSURANCE

The current insurance with Alliance was due for renewal with a premium of £628.76. An alternative quote had been obtained from Zurich with a premium of £476.79. The Zurich policy compared favourably and in some instances better than the current cover. Cllrs agreed unanimously to transfer Parish Council insurance to Zurich.

67/11 CLERK’S PAYE

The Clerk had circulated a paper explaining the new PAYE system for parish clerks. The administration of the system had been set up and Parish Council would need to be registered at HMRC as an employer. In future the Clerk would be paid monthly and taxed. Expenses would be paid to invoices as previously.

Cllrs noted the new system of payment for the Clerk and this was unanimously agreed.

The Chairman expressed his regret at the new ruling by HMRC which he felt was completely inappropriate for small councils such as Frampton on Severn.

68/11 ANNUAL PARISH MEETING

The Chairman was pleased to report a good attendance by parishioners at the APM. The speakers had all given interesting presentations and had been well received. The only item to be actioned following the meeting was to discuss whether the village would be arranging some celebration to mark the Diamond Jubilee of Queen Elizabeth II in June 2012. The Chairman will call a meeting of local organisations to take this forward.

69/11 SEVERN ESTUARY FLOOD RISK MANAGEMENT STRATEGY CONSULTATION REPORT

The Chairman advised a Report had been issued following the consultation summarising responses received. It appeared that no action by Council was needed and the contents of the Report were noted.

70/11 SEVERN VOICE

This Council was to host the meeting at 7pm on Monday 23rd May in the Village Hall. Speakers would discuss Education and Affordable Housing. Cllr Greenfield volunteered to provide light refreshments for those attending.

71/11 COUNTY COUNCILLOR’S REPORT

No report.

72/11 DISTRICT COUNCILLOR’S REPORT

No report.

73/11 CORRESPONDENCE

bulletRed Telephone Boxes

BT has been asked to repaint the two telephone boxes and photographs had been submitted for their consideration.

bulletManaging Flood Risk on the Severn Estuary

Neil Carmichael MP had notified his discussions with the Environment Agency which had achieved some progress. The Chairman would reply thanking the MP for his efforts.

bulletPackthorne Corner, Whitminster Lane

There had been some confusion over who was pressing for a grit bin at this location. Whitminster Parish Council was not in favour as there were no nearby residents to treat the road when necessary. The Chairman felt this could not be progressed any further.

bulletCar Parking in Phillimore Gardens

Mr Mike Lannon had written to support Richard Wathen in his attempts to create additional car parking in Phillimore Gardens. The Chairman would reply on behalf of Council.

bulletGAPTC Training Course

‘Councillors Legal Responsibilities – Audit, Finance & Employment’. The course is on 5th July in Gloucester and places are available.

bulletMiscellaneous

Various papers and publications were made available for Cllrs’ perusal.

74/11 CHAIRMAN’S ITEMS

bulletParking at The Oval/ Bridge Road car park

The Chairman has written to the District Council with his comments about the way in which this problem has been dealt with. A response is awaited.

bulletGloucestershire Constabulary

Sgt Gibbs’ offer to give Council a presentation on Speeding was considered and it was agreed to invite him to attend the October meeting.

75/11 ANY OTHER BUSINESS

Cllr Alexander

    1. Asked if any reply had been received from Cllr Waddington about the proposal for traffic calming measures at the A38/Perryway Junction. As nothing had been received the Clerk was asked to chase this up.
    2. A request had been received regarding the whereabouts of the old Wootton-under-Edge fire engine which it was believed had been purchased many years ago by someone living in the Severn Vale. Cllrs advised that Mr Craig Crompton, who was interested in classic vehicles, might know something which could help in the search.

Cllr Clifford reported:

    1. The ditch running alongside the Perryway had been damaged by Severn Trent during their recent work. They had agreed to make this good but as yet had not done so. Cllr Alexander agreed to report this to Mr Chris Riley at Gloucestershire Highways.
    2. Frampton Court Estate accepted responsibility for the ditch immediately in front of the house known as Top ‘o The Green which has been recently cleaned by the Estate. The ditch between this and the entrance to Mr Winning’s property was understood to be the responsibility of the County Council Highways Dept and this now needs attention. Parish Council agreed to write to Mr Chris Riley on this matter.

Cllr Hutchinson reported he had attended the Canal Consultation meeting which had heard reports of good progress on restoration.

Cllr Greenfield asked if any progress had been made by Stroud Planning Officers regarding the Enforcement Notice on the New Vicarage site. As nothing had been received the Clerk was asked to chase this up.

There being no further business the meeting closed at 9.00pm.

 

 
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