October 2009

MINUTES OF THE MEETING HELD IN THE VILLAGE HALL

ON WEDNESDAY 7^th OCTOBER 2009

PRIOR TO THE MEETING PARISHIONERS WERE INVITED TO RAISE MATTERS OF CONCERN WITH CLLRS:

The two members of the public present didn’t wish to make any comment but would listen with interest to discussions concerning the planning appeal lodged for Shipton Mill

NEIGHBOURHOOD WARDEN

Phil Drew had replaced Kaz Elliott and would be working closely with PC Kelly Acres. He was currently keeping a close watch on the boating lake to deter any trespass and would be speaking to Environmental Health about De Lacy Cottage and De Lacy Hall. Phil said he hoped to work closely with Parish Council in the future.

POLICE REPORT

Taken under Chairman’s items.

MINUTES OF THE MEETING

PRESENT

Cllrs Alexander, Greenfield, Howe (Chairman), M. Lewis, Price, Speed and Wagstaff were present plus Lynn Ireland (Clerk) and 2 members of the public.

APOLOGIES

Cllrs Clifford, K. Lewis, County Cllr Booth and District Cllr Smith.

112/09 DECLARATIONS OF INTEREST

None received.

113/09 PREVIOUS MINUTES

Minutes of the Meeting held on 2^nd September 2009 were amended as follows:

	Page 720. Comments made by Mr Peter Morris. Item 1, line 1 to read: "..... footpath on the bridge at the side of the canal leading from the church towards ...."
	Page 722. Item 100/09(c) penultimate line to read: ".... £200 had been received from the ....."
	Page 724. Item 111/09 final item line 1 to read: Sunday 8^th November."

The Minutes were then approved as a true record and signed by the Chairman.

PRESENTATION

Mr David Hagg, Chief Executive, Stroud District Council and Mr Phil Skill and Mr John Longmuir from the District Council Planning Dept gave a full account of the DC planning system and assured Cllrs that the proposal for a planning officer to act as a single point of contact would be pursued.

The November meeting had raised a number of planning inconsistencies and Mr Skill said that planning powers can be interpreted differently and Case Officers will always try to explain the reasoning behind any decision.

The procedure to be followed with Appeals was outlined with particular reference to the current Appeal by Shipton Mill Ltd for the tower on the Frampton Industrial Estate.

District Council powers to act in the case of building preservation was outlined with particular reference to De Lacy Cottage, De Lacy Hall and Greycroft in The Street.

With regard to the provision of Affordable Housing, Mr Hagg advised that the DC would be looking for a benevolent landowner in the parish to release land to enable negotiations to start.

A full report of the discussions will be available as a separate paper.

The Chairman thanked the Officers for attending and looked forward to continuing the close relationship between the Parish and the District Council.

Mr Hagg, Mr Skill and Mr Longmuir left the meeting.

114/09 PLANNING

(a) decisions made by the district council

S09/1385/HHOLD
Rochester The Green	Extension to existing garage	Householder Planning Permission
S09/1331/HHOLD
The Siblings Lake Lane	Erection of two storey side extension and single storey extension to front and rear	Householder Planning Permission
S09/1384/HHOLD
Coombe Cottage School Row	Alterations and extensions (resubmission following withdrawn application S08/2506/FUL)	Householder Planning Permission

(b) planning applications taken by the planning sub group

S09/1429/HHOLD
The Curlews Lake Lane	Two storey extension	Support
S09/1452/LBC
The Annexe Tom Clarkes Cottage The Green	Remove two internal walls to annexe to Tom Clarkes Cottage to comply with Planning Permission S08/0227/FUL	Support

(c) planning applications presented to the meeting

S09/1635/HHOLD and S09/1636/CAC
The Flat Highbury House The Street	Demolition of existing garage and removal of render. Erection of new garden room and garage, provision of oak cladding to two storey building	Support
Cllr M. Lewis declared an interest as a close neighbour and took no part in the discussion. Cllr Wagstaff had been unable to contact neighbour on the east side. Proposal Cllr Alexander proposed support, but requested that the S106 Condition to the original consent be confirmed that the property cannot be sold separately from Highbury House. Seconded Cllr Greenfield Vote Unanimous
S09/1742/HHOLD
Rosemont The Street	New Access and Driveway	Support
Cllr M Lewis reported the neighbours would wish the application to be supported. Vote Unanimous support
S09/1752/HHOLD
25 Oatfield Road	Erection of front porch and bay window	Support
Cllr Speed had been unable to contact the neighbours Vote Unanimous support

(d) other planning matters

Shipton Mill

The Chairman reported that the applicant has now lodged an Appeal against the refusal. He reminded Council that both Parish Council and District Council had opposed the original application.

After discussion it was proposed by the Chairman that Council maintain its opposition to the application and authorise the Chairman to discuss with Stroud District Council Appeals Officer how best this Council can assist the District Council in presenting its case at the Appeal Hearing.

Cllr Speed suggested requesting Mr Harry Spurr, as a Planning Barrister, to give his expert professional guidance.

The Chairman then put the resolution to the vote and it was passed 4 in favour 2 against.

De Lacy Cottage / De Lacy Hall / Greycroft

There is to be a Site inspection by the DC Planning Committee tomorrow. The Chairman will attend and confirm Parish Council support of the District Council in their action to conserve all three properties.

Planning News

SDC had circulated a Planning News for September 2009 outlining changes to the planning system.

115/09 FINANCE

(a) Invoices for Payment

Graham Vick	Litter Clearance	£50.00
John Goulding	Village Maintenance	£300.00
Malpass – Master Cobbler	Engraving of Garden Awards	£48.30
Moore Stephens	External Auditors Fee	£155.25
W.G. Alexander	Refund re framing Bill Wood Memorial Certificate	£28.40
Frampton Village Hall	Hire of Hall – April to September	£70.00

The following invoices had been paid between meetings:

Mrs Lynne Barkley	Administration for Severn Voice Meeting **	£65.00
BT	Telephone account – Parish Office	£53.64

** The Clerk was authorised to invoice the member councils of Severn Voice to reclaim their share of the administration for the April 2009 meeting.

(b) Financial Update

Cllrs noted the contents of the Financial Update for October prepared by Cllr M Lewis.

(c) Budget for 2010/11

Cllr M Lewis reported items notified for inclusion in the budget:

Plaque for Honoured Framptonians	£1000
Maintenance of lagger at Glebe Close	£600
Village seat/bench	£500

There would be a capital expenditure amount of £5000 which could be used for churchyard fencing. There was a sum of £2000 available for S136 items which could be used to support the play scheme.

Cllr M Lewis suggested on the basis of current information no increase in precept would be necessary if balances were somewhat reduced. He will now prepare a draft budget and email to Cllrs for consideration.

(d) Other Finance

Baccabox Footpath

A response has not been received from the County Council requesting work at the footpath be completed. The cheque signed at the September meeting will not be paid over to them until the work is completed. The request for completion of the work will be made again.

Finance Received

John Buckley Trust

Donation towards Play Scheme

£200.00

Parish Council Audit 2008/09

The external auditor had raised three matters for action by Parish Council (1) they would wish Standing Orders and Financial Regulations to be reviewed periodically, (2) internal financial control should be documented and periodically reviewed, and (3) insurance of fixed assets should be increased.

Parish council already has systems in place to deal with items (1) and (2) and will query why these items have been raised. With regard to item (3) the Chairman and RFO are presently discussing aspects of parish council insurance.

116/09 PARISH COUNCIL INSURANCE

It was agreed to defer the item until the next meeting.

117/09 WASTE CORE STRATEGY

The County Council Environment Department are putting in place consultation on the 13 proposed sites highlighted in the Waste Core Strategy. The Chairman asked Cllrs how this Parish Council should respond.

Proposal Cllr Alexander proposed an incinerator be built at Javelin Park to deal with the problem of waste.

Seconded Cllr Speed

Vote Unanimous

This proposal and decision will be notified to the consultation. Clerk to email details of website consultation to Cllrs.

118/09 SEVERN VOICE MEETING

The Severn Voice meeting hosted by Whitminster Parish Council on 28^th September had been well attended. The Chairman reported items discussed and regretted that only two Cllrs from this Parish Council had been able to attend. Member Councils had agreed to invite Cllr Waddington to the next meeting to discuss speeding and other problems along the length of the A38. The next meeting will be hosted by Fretherne with Saul and will take place in April 2010.

119/09 COUNTY COUNCILLOR’S REPORT

County Cllr Booth was unable to be present and had asked the Chairman to report a meeting has been arranged to discuss the admission problems at Lakefield School. Cllr Booth hoped a report will be available to be given to the November meeting.

120/09 DISTRICT COUNCILLOR’S REPORT

District Cllr Smith was unable to be present and had asked the Chairman to report that the District Council housing revenue budget had been overspent on improving properties. Discussions were continuing to resolve the overspend.

121/09 CORRESPONDENCE

Council was invited to send representation to the following:

15^th October 2009

AGM of GAPTC

Shire Hall, Gloucester

Voluntary Grants to Support Council Services

One-off grants are available to organisations which help support the work of the GRCC during the economic downturn.

Stonehouse Cluster Meeting

Minutes of the meeting held on 20^th August 2009. The next meeting will take place on 27^th January 2010.

Neighbourhood Co-ordination Panel

The SARA plan for the next three months would be to reduce the amount of burglaries in the Severnside area. Various projects are to be undertaken.

Frampton Pill

The Environment Agency have confirmed they will submit a bid for funds to carry out the dredging work next year. A decision should be known in February 2010.

Mobile Police Station

Dates for the MPS visits to this parish were noted – 8^th and 15^th November. PCSO Paul Bowman will park the vehicle in Frampton Stores car park.

Miscellaneous

Various papers and publications were made available for Cllrs’ perusal.

123/09 CHAIRMAN’S ITEMS

Police Report

PC Kelly Akers was unable to attend the meeting but had given a written report. There had been a total of seven incidents reported of which five had been detected. PCSO Debra Hughes was still on restricted duties and PC Akers would be the main point of contact for the next few months.

Bill Wood Memorial Award

The presentation to Mrs Babs Mitchell would take place on Friday 23^rd October following the AGM of the Village Society. All Cllrs were invited to attend.

Severn Estuary Management Plan

Cllr Alexander had received a paper giving details of a forthcoming meeting of the group. This had not been received by Parish Council and the Clerk was requested to again request that Parish Council be included in the list of stakeholders.

Gloucestershire Homeseekers

The District Council are changing the ways in which social housing is allocated and have requested assistance from Parish Council with advertising. The Chairman will respond on behalf of Council.

124/09 ANY OTHER BUSINESS

Cllr Alexander reported:

Frampton Wildlife & Sporting Association have a meeting on 3^rd November. He will be unable to attend and requested another Cllr take his place. The Chairman agreed to attend.
Stroud Valleys Project had published a misleading item and this will be withdrawn in the next issue. They can offer help to replace footpath posts with oak posts and following a site visit are considering placing 12 posts in this parish.

There being no further business the meeting closed at 10.05pm.

Copyright © 2005 Frampton on Severn Parish Council